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Project Closeout Checklist

Facilitate project completion with a Project Closeout Checklist template and avoid the hassle of overlooked project processes.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Checklist: Project Closure

A project closure checklist is used by project managers to prevent overlooked processes in preparation for project closure.

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List: Project Closure

Use this template to better assess and evaluate the success of your project.

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Project Audit Questionnaire - Project Team Members

Use this checklist to conduct interviews with project team members on-site to identify problems, challenges and opportunities for improvement.

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What is the purpose of a project closure report template ?

The project closure report template will document the results and collected findings from the course of the project. It helps to take a project closure report form to hand. From the final project report, cost and time estimates, as well as the need for resources for the future, can be derived. The final project report is significant because it serves as a progress report for future projects. With the signature of the report by the project manager, the order is considered to be completed.

This article deals in this context with:

1. What are the components of a final project report?


2. A digital solution that will support the final report


What are the components of a project completion report?

Traditionally, the project closure report is compiled and prepared by the project manager. The project manager uses the help of the project team, the client and the controlling department. The project conclusion of the project management represents the counterpart to the project order. The final report checks whether the plans from the project order have been implemented. The following information is included in the final report:

  1. Project description

    First of all, the motivation for carrying out the project is presented. This includes the aspects of project justification, project description and the project goals.

  2. Cost management

    The allocation of budget costs is an essential part of the project conclusion. It is, therefore, necessary to calculate the current financial performance and compare it with the planned business budget. It should be checked whether all procurement requirements have been met and deviations tracked.

  3. Project implementation

    The next step is the project implementation. Changes, problems and disturbances in the course of the project are described. The points must be addressed in particular if there are discrepancies between the order and the result. Finally, the target and actual description, for a successful project process, with deadlines must be mentioned.

  4. Project results

    Which goals should be achieved and when? Were the goals achieved, or were there any deviations? Remarks and explanations should be entered here. The project results also include lessons learned by the leader and the team from the project. This information is especially important for future projects so that mistakes can be avoided.

  5. Evaluation

    Finally, the further procedure is described. Are there any points in the project that remained open, or are there any follow-up projects? Not to forget the regular contact with the client. Regular meetings keep all project participants up to date on the project status. The business benefits are examined, whether the project goals are being met. Whether expectations of clients are being fulfilled, and solutions are offered for the problems mentioned in the business case.

Selection of the right technology for project completion

The evaluation and implementation of the objectives of the project closure report the basis for the project conclusion. A checklist is helpful in that it documents all details of activities and interruptions of the project. Lumiform, the powerful inspection app, allows project managers to avoid the hassle of unorganized documents, manual tracking of project deliverables and the cumbersome delivery of project completion reports.

Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.

First class customer service

Lumiform’s excellent 24/5 support will reliably answer all your questions about the app when you need assistance using the tool.

Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.

Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.

Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.

Track inspections in facilities over time

Monitor your team’s inspection performance and identify opportunities to improve the process and efficiency of your operations.


Connect Lumiform’s Software to enterprise software systems.

Time-defined targets

Keep an eye on what’s happening and identify insights from the information gained to increase your efficiency.

Your contact for all questions concerning Project Closeout Checklist

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