Templates
Simple project closure report template

Simple project closure report template

Record project completion, performance metrics, and key learnings in a thorough project closure report for proper handover.

Use this template
or download pdf
Simple project closure report template

Record project completion, performance metrics, and key learnings in a thorough project closure report for proper handover.

Use this template
or download pdf

Transform your project endings into valuable learning opportunities with this closure report template. It guides you through documenting performance metrics, resource allocation effectiveness, and critical lessons learned. You’ll capture essential data that improves future project planning—like when a campaign ends and you need to document which strategies delivered the best ROI for upcoming initiatives.

The Project Management Institute found an average project performance rate of 73.8%, but with proper closure documentation and analysis, you can identify specific improvement areas to boost your future success rates. This template was designed for project managers who understand that proper closure is the foundation of future success.

Related categories

Preview of the template
Report
Project Overview
Project Objective
Project Goals
Total Budget
Project Background Overview
Project Highlights and Best Practices
Project Closure Synopsis
Project Metrics Performance
Goals and Objectives Performance
Success Criteria Performance
Milestones and Deliverables Performance
Project Overview
Baseline Start
Actual Start
Baseline Finish
Actual Finish
Procurement Item
Contract Date
Contract Number
Contract Amount
People
Role
Number of Resources
Manpower
Release Date
Project Closure Tasks
Resource Management
Issue Management
Risk
RAG Status
Project Risks
RAG Status
Quality Management
Communication Management
Customer Expectation Management
Asset Management
Lessons Learned
Postproject Tasks
Completion
Project Closure Recommendations
Project Manager (Full Name and Signature)
Approvals
Sponsors (Full Name and Signature)

Frequently asked questions

How can you effectively document lessons learned in your project closure report?

Document lessons learned by gathering feedback from all team members through a structured debrief session. Record what worked well, what didn’t, and specific recommendations for future projects. Focus on actionable insights rather than complaints, and categorize findings by project phase or knowledge area for easier reference in future planning.

When should you complete the project closure report for maximum effectiveness?

Complete your project closure report immediately after project delivery while details are fresh, but allow 1-2 weeks for gathering stakeholder feedback and final metrics. This timing balances the need for comprehensive information with the risk of losing valuable insights as team members move to new assignments.

How do you assess whether project goals and objectives were fully achieved?

Assess goal achievement by comparing final deliverables against the original project charter and requirements documentation. Note any approved scope changes during the project lifecycle and evaluate both quantitative metrics and qualitative feedback from stakeholders to provide a complete picture of project success.

What steps should you take if the project closure report reveals significant shortcomings?

Address significant shortcomings by analyzing root causes, documenting specific improvement actions, assigning responsibility for implementing changes, and scheduling follow-up reviews. This approach allows you to learn from project failures as well.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.