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Simple project closure report template

Simple project closure report template

A project closure report is a document prepared by project managers to assess the success of the project. You can use this template to share a report with business sponsors.

Use this template
or download pdf
Simple project closure report template

A project closure report is a document prepared by project managers to assess the success of the project. You can use this template to share a report with business sponsors.

Use this template
or download pdf

About the Simple project closure report template

When you close a project, you also have to document the process, assess successes, and find learning opportunities in the challenges. With this simple project closure report template, you can wrap up your projects more smoothly. It supports you in organizing key takeaways and performance metrics so you and your team have a clear record to build on.

Featuring easy-to-use sections, it guides you through essential details, from budget insights to final deliverables, allowing you to finish strong.

Streamline your documentation with a simple project closure report template

This simple project closure report template makes it easier to systematically cover important details. You can document project highlights, budget details, performance metrics, and key lessons. Each section helps you keep track of essential elements, from setting and evaluating goals to confirming that all deliverables have been met.

The template also highlights best practices and insights that your team got from the project. This equips you to pinpoint what went right and what could be improved, setting up your team for smoother workflows ahead. Its structure is intuitive to follow–you can quickly summarize insights and finalize your project with confidence.

How to use the project closure report template

Here’s a step-by-step guide for you and your team to implement the template efficiently:

  1. Set up the template. Begin by filling out the initial sections, such as project name, goals, and objectives. This step helps establish a clear overview so everyone understands the scope and intent from the start.
  2. Document key performance data. Use the metrics sections to record outcomes like timeline performance, budget use, and deliverables. This data provides a comprehensive snapshot of your project’s success and areas for improvement.
  3. Record highlights and challenges. Outline major achievements and challenges faced. This section is crucial for ensuring that team members learn from each project phase and carry insights forward.
  4. Assign closure tasks. Whether it’s resource management or issue tracking, use the template’s action tasks feature to assign responsibilities and ensure accountability. Track these tasks in the app to keep everything on schedule.
  5. Summarize lessons learned. Capture the final insights and lessons that emerged throughout the project. This reflection not only aids in your team’s development but also provides a strong foundation for future projects.

Download Lumiform’s simple project closure report template today

Make project closures smoother and more effective with this report template. Track performance, analyze goals, and document key insights—all in one organized template that’s ready for your team’s input. With sections that keep information clear and actionable, this template gives you a thorough project overview that benefits your workflow immediately.

Related categories

  • Operational excellence templates
  • Quality management templates
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  • Templates for business processes
Preview of the template
Report
Project Overview
Project Objective
Project Goals
Total Budget
Project Background Overview
Project Highlights and Best Practices
Project Closure Synopsis
Project Metrics Performance
Goals and Objectives Performance
Success Criteria Performance
Milestones and Deliverables Performance
Project Overview
Baseline Start
Actual Start
Baseline Finish
Actual Finish
Procurement Item
Contract Date
Contract Number
Contract Amount
People
Role
Number of Resources
Manpower
Release Date
Project Closure Tasks
Resource Management
Issue Management
Risk
RAG Status
Project Risks
RAG Status
Quality Management
Communication Management
Customer Expectation Management
Asset Management
Lessons Learned
Postproject Tasks
Completion
Project Closure Recommendations
Project Manager (Full Name and Signature)
Approvals
Sponsors (Full Name and Signature)

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Project closure: An essential guide for teamsProject management system: Best implementation strategiesProject status report: A definitive guide for teams and professionals
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 free project closure templatesBest free project risk assessment template collectionProject status report template: Best 14 free picks
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Project management system softwareProject status report softwareDigital documentation software
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Writing a project status report4 ways process improvement increases profitsChoosing a management style to followTips and strategies to optimize company management

Frequently asked questions

How can I use a closure report to improve my future projects?

Use the project closure report to assess which strategies and processes were effective, and document any challenges faced along the way. This can highlight trends across projects, reveal improvement areas, and guide adjustments to team practices, budgeting, or timelines so you can execute projects more efficiently.

What’s the ideal timing for completing a project closure report?

It’s best to complete the closure report shortly after the project ends, while details are fresh in everyone’s mind. Ideally, this should happen within one to two weeks post-completion. This way, you can capture accurate insights from all team members involved and finalize any remaining action items without delay.

Who should be involved in the project closure reporting process?

The project closure process should involve key stakeholders, including the project manager, team members who handled significant tasks, and any department leads affected by the project outcome. Involving these contributors gives you a more comprehensive view of the project’s successes and challenges since you’re getting diverse feedback.

How can I simplify performance metrics tracking for my closure report?

At the start of the project, decide on the most relevant metrics, such as time, budget, and milestone achievements. Throughout the project, keep these metrics updated in a central location. This proactive approach makes it easier to pull data for your closure report without having to gather scattered information at the last minute.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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