Ensure that project results are met and keep stakeholders informed with a project status report.
Lumiform enables you to conduct digital inspections via app easier than ever before.
Get a kickstart with one of our +12000 ready-made and free checklists
The project status report is an important tool in project management. Every project has clients who want to be kept up to date on the current status. With a template for the project status report, the progress of a current business project or plan can be recorded.
The project status should be kept short and clear so that the essential points can be grasped and discussed immediately. In the templates, project managers evaluate the most important areas such as time, quality and budget evaluated. A project status report is essentially a summary of the tasks performed, to-do's and the current status of the project.
The purpose of a project status report is to ensure that objectives and results are achieved and key stakeholders are kept informed. This report can be produced daily, weekly or monthly throughout the life cycle of a project. There is a strong case for using such a project status report in the company:
1. Improves communication within the team.
2. Keeps stakeholders informed about the progress of the project.
3. Streamlines the reporting process.
4. Enables measures to be taken for identified risks and potential dangers.
5. Improves the support systems necessary to achieve the objectives.
It is helpful to always structure the project status report in the same way, so that progress can be better tracked. Therefore it is best to use always only one template. It is much easier for everyone involved to take in all the information and read out the important points.
The content of a project status report should not be overloaded and should be limited to the essential points.
Each template for a project status report starts with the report header. This is where the general project information is specified:
The project status report itself is divided into 8 sections. The first part takes the largest share:
The RAG status is an essential element of a progress report. RAG stands for red, yellow and green. Each colour indicates the current status of an important service area, which typically includes quality, time, scope and budget.
This section assesses whether there are any risks in the project and what they might be. Measures are also taken to minimise their occurrence.
The project resources such as the employees and machines involved also belong in the project status report. This determines which resources have been scheduled and which are available.
At the beginning of each project a budget, the so-called "target costs", is defined. In this part of the project status report, the target costs are compared with the actual costs. A minus amount is shown in red.
The dates can be marked in a project status report template simply with "OK" or not OK "NOK". Then the date indicators will appear green or red. For many dates in a project, milestones can also be assigned.
At this point, the current status of the project is noted, in order to progress with the project.
During the discussion of the project status report, the client or other persons involved can make notes at this point of the presentation.
The project status report or the progress report requires that important status information is continuously recorded and provided. A paper-based template for all information requires additional effort when creating the subsequent report.
With Lumiform's mobile app, information for the project status report can be easily collected via tablet or smartphone - online or offline. The desktop software is used to create the template and evaluate the collected data. This minimizes the risk of quality losses, documentation and analysis errors.
Lumiform makes it easier for every project manager to document the progress of a project by first recording everything with the mobile app and then being guided by the system through all documentation processes. A clean, transparent documentation helps to avoid errors and to record the project status correctly. Lumiform offers project managers and their team many more advantages: