Facility Security Assessment Checklist | FREE PDF

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Facility security assessment checklist

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Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

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A facility security assessment checklist empowers you to systematically evaluate vulnerabilities across your entire facility. This comprehensive tool helps identify gaps in physical barriers, access controls, surveillance systems, emergency protocols, and cybersecurity measures that could put your assets and personnel at risk. According to a recent study, organizations that conduct regular security assessments reduce security incidents by up to 63%.

We created this template to help you transform security assessments from reactive measures into proactive safeguards. When a manufacturing facility discovered unauthorized access points during a systematic assessment, they were able to address these vulnerabilities before experiencing any security breaches.

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Preview of the template

Facility Security Risk Assessment

Details about the Facility

Briefly describe the facility, its processes, activities, and people.

Description of Facility Location

Description of Operations/Activities in the Facility

Please attach Site Plan of the Facility and Grounds

Please attach Flow Diagram of Facility

Facility Security Risk Assessment Method

Please briefly describe risk assessment method/s used in conducting the facility security check.

Please list initial list of critical assets identified.

Please list significant threats identified.

Full Name

When was your last PFSO Training Course?

Location of PFSO Training Course

Name of Training Provider

General Security Management

Security Personnel

Does the port management have an organizational structure of port facility security personnel? Please attach proof if YES.

Describe general duties and responsibilities of security personnel and their working hours.

Response to Security Threats, Incidents, and Breaches of Security

What are the plans/ procedures for responding to security threats?

What are the reporting procedures to the appropriate authorities and local government units?

Security Training

Details of the training program for security personnel

Details of procedures for maintaining training records

When was the last building security drill?

What were the major observations during that drill?

Exterior

Exterior Physical Inspection

Take a preliminary walk around. Was the area free from anything unusual?

Fencing

Is the perimeter of the facility grounds defined by a fence, wall, or other physical barrier?

Is the fence in good shape (e.g. free of holes, broken posts, large ground clearance gaps)?

Are "NO TRESPASSING" or other applicable signs visible and in good repair?

Gates & Doors

GATES: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all gates in good order? Take photos of each.

DOORS: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all doors in good order? Take photos of each.

Are cooperative vehicles parked outside?

Were all vehicles locked? Take photos of any unlocked vehicles.

Were keys or HID cards left in the vehicle which would have permitted entry to the building?

Perimeter Lighting

Is the entire perimeter lighted?

Are lights on all night?

Are light fixtures suitable for outside use?

Are lights inspected regularly?

Are lights in good order?

Are lights controlled (activated & deactivated) automatically?

Are control switches or breakers inaccessible to unauthorized persons?

Is lighting adequate for CCTV surveillance?

Exterior CCTV Surveillance

Is the exterior under CCTV Surveillance?

Does the Surveillance cover all entrances?

Is the equipment of sufficient quality to permit identification, i.e. resolution, refresh rate, etc.

Is equipment tested regularly? (note or take a photo of latest test documentation & date)

Interior

Doors, Windows, and Other openings

Are all exterior doors at least 1 3/4 inch solid core wood, metal clad, or metal?

Are all exterior doors properly equipped with locks?

Are all exterior doors equipped with intrusion alarms?

Are all hinge pins internally located, welded, or otherwise treated to prevent easy removal?

Are all unused doors permanently locked?

Are all windows that are not used, permanently closed or locked?

Is the general security of windows facing the perimeter adequate?

Are all accessible skylights, doors, and other openings adequately secured?

Do employees have lockable doors to hide behind in hostile situations?

Is the roof accessible by means of a permanently affixed ladder, fire escape, another building, a pole or tree, or other means?

Do all walls extend to the true ceiling?

Alarm Systems

Does the facility have an intrusion alarm system? (If yes take a photo or note of alarm system details, control location, make, etc)

Is the alarm system used in all areas?

Does the system have AND are employees trained to use duress code functionality?

Is the alarm system tested regularly? (If yes, take a photo or note test documentation, date, etc)

Does the alarm alert a 24/7 dispatch?

Is there an emergency power source for all alarms?

Are alarm signal records maintained?

Do appropriate employees know alarm functionality?

Are safes and vaults equipped with an alarm system?

Does the facility have operable panic alarms?

Is the system tested regularly? (If yes, take a photo or note test documentation, date, etc)

Are they located optimally? Does everyone who should have one, have one?

Do employees know how to use them? (Confirm by asking 2 employees if they know how)

Interview: Manager

Manager

What is your job title?

Security process questions

Does manager know who is responsible for opening and closing the facility?

Does manager know procedure for arming and disarming alarms?

Does manager know procedure for responding to alerts?

Proactive questions

Are visitors limited to a single entrance/exit point?

Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)

Are you aware of any personnel-related security concerns?

Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

Are visitors escorted 100% of the time?

Reactive questions

Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

Can employee quickly identify two nearest exits?

Can employee identify a safe hiding spot? (Preferably behind a locked door)

Does employee know how to operate panic alarm equipment (if applicable)?

Can employee quickly identify two potential improvised weapons?

Interview: Employees

What is your job title?

Proactive questions

Are visitors limited to a single entrance/exit point?

Are you aware of any personnel-related security concerns?

Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

Are visitors escorted 100% of the time?

Reactive questions

Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

Can employee quickly identify two nearest exits?

Can employee identify a safe hiding spot? (Preferably behind a locked door)

Does employee know how to operate panic alarm equipment (if applicable)?

Can employee quickly identify two potential improvised weapons?

Observation Summary and Recommendation

Please summarize your noted observations and recommendations for the development of the Facility Security Plan. You can also assign actions to responsible individuals and set deadlines for task completion.

Observations

Recommendations

Assessment Sign-Off

Facility Security Officer

Facility Security Manager

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Frequently asked questions

What should I include in my facility security assessment checklist?

Your checklist should cover physical security (perimeter barriers, lighting, surveillance), access control systems, emergency response procedures, security personnel training, and cybersecurity measures. Focus on both obvious vulnerabilities like unsecured entry points and less apparent ones like tailgating protocols or key management procedures.

What documentation should accompany my facility security assessment?

Include floor plans with marked vulnerabilities, photographs of security concerns, interview summaries with key personnel, previous incident reports, and detailed recommendations with implementation timelines. This documentation creates accountability and provides crucial context for security improvement initiatives.

What emergency scenarios should my facility security assessment address?

Your assessment should cover active threats (intruders, workplace violence), natural disasters relevant to your location, utility failures, medical emergencies, and hazardous material incidents. For each scenario, evaluate both prevention measures and response capabilities to ensure comprehensive protection.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.