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Meet food standards with a halal internal audit report template

This template is based on the Halal certification in Indonesia. (The Assessment Institute for Foods, Drugs and Cosmetics Indonesian Council of Ulama (LPPOM MUI)). A Halal audit report is a document that outlines the findings of a Halal audit conducted on a company's processes, products, and services. The report details the level of compliance with Halal standards and provides recommendations for improvement. Halal audit reports are essential for companies to demonstrate their commitment to Halal compliance

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Meet food standards with a halal internal audit report template

Halal Internal Audit Report

1. Summary of Halal Internal Audit Report is composed as follows

1a. Time of Hala Internal Audit

1b. Auditor

1c. Auditee

1d. Finding

1e. Corrective Action

2. Summary of changes in last 6 months comprises in the following

Change of Company Management that affects halal policy

Description:

Change of Halal Assurance System (SOP, documents, personnel, etc.)

Description:

Change of factory location

Description:

Change of materials (producer/supplier, type of material)

Description:

Change of formula and development of new product

Description:

3. Official reports of corrective action on finding at the halal internal audit

Attach official reports of corrective action

4. Halal Internal Audit

4.1. Halal Internal Audit for QA/QC Department

1. Does QA department have a list of raw materials approves by LPPOM MJI?

Remarks

2. Are all incoming materials given halal pass?

Remarks

3. Does QA give materials or products hala pas after getting the approval from the internal halal auditor?

Remarks

4. Before giving halal pass, does QA check whether the name of the producer, brand, type/code of goods, halal logo, lot number, and quantity attached to packaging label confirmation to the procurement document and halal certificaters?

Remarks

5. Can the answer to question (4) be proven by reports on and records of the audit results?

Remarks

6. Are halal pass given only to material or product the halal certificates have not yet expired?

Remarks

7. Does QA reject materials/products which are not given halal passes?

Remarks

8. Are the issues of halal pass controlled effectively and recorded systematically?

Remarks

9. Does QA always consult internal halal auditors if incoming materials/products can not get a halal pass because of several reasons, including the expiry date of halal certificates?

Remarks

10. Does QA come up with a preventive action in case of practices that do not meet halal standard procedures?

Remarks

Specific Remarks of Auditors

4.2. Halal Internal Audit for Production Department

1. Does the production department only produce products that are declared and certified halal by MUI?

Remarks

2. Is there any consistency of the use of all materials and additives?

Remarks

3. Are all materials recorded in the list of materials approved by LPPOM MUI?

Remarks

4. If there is a product whose halal status is not yet clear (not halal certified), is the production equipment separated?

Remarks

5. Is there a possibility that a product which is not halal-certified contain pork or its derivatives?

Remarks

6. If the products that are not halal-certified by MUI do not contain pork or its derivatives, do sanitation producers of production instruments conform to MUI rules and it's the process supervised by IHA?

Remarks

7. If production tools of halal and not halal-certified products are separated, is formulating room also separated?

Remarks

8. Are there no haram materials in the production area although they belong to another department or an individual?

Remarks

9. Are there no haram materials in the production although they belong to another department or an individual?

Remarks

10. Are all raw materials and additives systematically recorded and easily to be traced?

Remarks

11. Is the manufacturing process done in such a way that it can avoid a product being contaminated by another product or material haram/najis?

Remarks

12. Does the production department have a working instruction for every stage of the process?

Remarks

Specific Remarks of Auditors

4. 3. Halal internal Audit for R&D Department

1. Does the R&D department have a list of materials that have been approved by LPPOM MUI?

Remarks

2. Are the samples receives by the R&D department always accompanied by documents that support the halal status of the material?

Remarks

3. In auditing the halal status of materials to be used, does the R&D department also trace their origin?

Remarks

4. Does the R&D department periodically monitor the halal status of materials and make effort to find a substitut fpror materials which don't have a halal dertificate?

Remarks

5. Does the R&D department always use materials with clear halal status to develop new formulas?

Remarks

6. Does a formula that is ready to be produced always get the approval of IHA before halal certification by MUII?

Remarks

Specific Remarks of Auditors

4. 4. Halal Internal Audit for Warehousing Department

1. Is the warehousing department supported by an administration system that can easily be traced?

Remarks

2. Does the warehousing department have a list of materials approved by LPPOM MUI?

Remarks

3. Do all materials in warehouses conform to those contained in the list approved by LPPOM MUI?

Remarks

4. If the answer to question no. 2 is "No", are halal and non-halal materials stored separately?

Remarks

5. Is the separation (question no. 3) done by using different rooms?

Remarks

6. If the answer to question no. 4 is "No", Is the separation done by using different palettes but using the same shelves with clear marks?

Remarks

7. If the answer to question no. 6 is "No", Is the separation done by using different shelves with clear different marks?

Remarks

8. If the answer to question no. 6 is "No", Is the separation done by using different palettes by using the same shelves with clear marks?

Remarks

9. Are materials for production, for packaging, and for non-production, such as sanitation materials, R&D samples, finished products, and others separately?

Remarks

10. Is the separation (question no. 8) done by using different rooms?

Remarks

11. If the answer to question no. 9 is "No", Is the separation done by using different shelves with clear marks?

Remarks

12. If the answer to question no. 11 is "No", Is the separation done by using different shelves with clear marks?

Remarks

13. If the answer to question no. 11 is "No", Is the separation done by using different palettes by using the same shelves with clear marks?

Remarks

14. Is the use of any materials and product for production, R&D, sales, or delivery from the warehouse for other purposes well documented (i.e. type/variety, quantity, specific purpose)?

Remarks

15. does each batch of materials going out of the warehouse for halal production pay attention to halal pass?

Remarks

16. Are all materials stored in the warehouse clearly labeled?

Remarks

17. Are products that are not halal-certified by MUI?

Remarks

18. If the answer to question no. 16 "Yes", are products that are not halal certified and those that are halal-certified stored separately?

Remarks

19. If the answer to question no. 17 is "No", Is the separation done by different rooms?

Remarks

20. If the answer to question no. 20 is "NO", Is the separation done by using different shelves with clear marks?

Remarks

21. If the answer to question no. 21 is "No", Is the separation done by different palettes but using the same shelves with clear marks?

Remarks

Specific Remarks of Auditors

4. 5. Halal Internal Audit for Purchasing Department

1. Does the halal status become an important consideration in the purchasing of raw materials, additive and supporting materials?

Remarks

2. Does the purchasing department have a list of materials, suppliers, and producers (of materials) recognized by LPPOM MUI?

Remarks

3. Is a change in suppliers or producers of new materials informed to and recognized by IHA (base on the consulation with LPPOM MUI)

Remarks

4. Does the purchase of new materials by the Purchasing department get earlier approval from QA and IHA (based on consultation with LPPOM MUI)?

Remarks

5. Are there records in the case of change in materials, suppliers or producers of materials?

Remarks

6. Does the purchasing Department have an early warning system for materials whose halal certificate will shortly expired?

Remarks

7. Are samples of materials receives by Purchasing Department from suppliers accompanied by documents related to their halal status (halal certificate, product description and specification, the flow of the process, and origin of material)?

Remarks

8. Are the purchasing supported by a good administration system? (e.g. all records of purchasing are recorded systematically and be traced easily)

Remarks

Specific Remarks of Auditors

4. 6. Halal Internal Audit for Transportation/Distribution Department

1. Are transportation and distribution tools and equipment for materials or products clean and free from najis at all times?

Remarks

2. Is there a guarantee that while transported, halal goods will not mix with other goods (belonging to different companies and individuals) whose halal status is status is questionable?

Remarks

3. Is there a special selection and set of special terms that could avoid halal products from possible contamination by haram or najis materials?

Remarks

Specific Remarks of Auditors

Confirmation

Approved by Auditee of R&D Department

Recorded by Internal Halal Auditor

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Ensuring Compliance and Quality with a Halal Audit Report

A Halal audit report is a crucial tool for companies operating in Halal markets or producing Halal-certified products. The report outlines the findings of a Halal audit conducted on the company's processes, products, and services to ensure compliance with Halal standards.

The Halal audit report provides detailed information on the company's level of compliance with Halal requirements and provides recommendations for improvement. The report includes a review of the entire supply chain, from raw materials to finished products, to ensure that all aspects of the production process are Halal compliant.

Halal audit reports are essential for companies to demonstrate their commitment to Halal compliance and build trust with customers. Halal certification has become a significant factor in the purchasing decisions of many consumers worldwide, and companies that can demonstrate compliance with Halal standards have a competitive advantage.

Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.