MSHA inspection checklist template

Document each issue with photos and detailed notes in the checklist. Assign specific corrective actions with responsible parties and deadlines. Address high-risk violations immediately, especially those involving fall protection, machinery guarding, or ventilation. Keep records of all corrections made—this documentation demonstrates your commitment to safety if MSHA inspectors find similar issues later.

Conduct a full inspection using this checklist at least two weeks before your anticipated MSHA visit. Focus on areas with previous citations and common violation points like machinery guarding and ventilation systems. Create a corrective action plan for any issues found, with completion deadlines before the expected inspection date. Have documentation organized and readily accessible, as inspectors typically review records first.

Keep your training records, workplace examination reports, equipment maintenance logs, and safety meeting minutes organized and accessible. Have your ventilation plan, ground control plan, and emergency response procedures ready for review. This checklist helps verify that all required documentation is current and complete. Inspectors often begin by reviewing these records before conducting physical inspections.

Review your mine’s past MSHA citations and add specific checkpoints addressing those areas. Incorporate your site-specific safety protocols and equipment requirements. Add sections relevant to your operation type (underground, surface, or mill). The digital format allows you to easily modify the template while maintaining compliance with core MSHA requirements, creating a truly tailored inspection tool.