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Qualitative risk analysis matrix template

Qualitative risk analysis matrix template

Identify, categorize, and assess project risks with clarity. This template helps you document threats, score them by severity, and assign actions to keep your projects on track.

Use this template
or download pdf
Qualitative risk analysis matrix template

Identify, categorize, and assess project risks with clarity. This template helps you document threats, score them by severity, and assign actions to keep your projects on track.

Use this template
or download pdf

About the Qualitative risk analysis matrix template

A project’s success often hinges on spotting problems before they happen. This qualitative risk analysis matrix template gives you and your team an organized, repeatable way to identify, assess, and prioritize risks without getting lost in spreadsheets or guesswork. Use this template to break down each potential risk by likelihood and impact, categorize your findings, and assign clear response strategies.

Key elements of the qualitative risk analysis matrix template

This template enables you to evaluate and prioritize risks in a consistent, transparent way. Here’s how each section plays a role in improving your documentation process and supporting smarter project decisions:

  • Risk identification and categorization: Start by listing potential risks specific to your project or industry. Categorizing them by type, source, or area of impact allows you and your team to spot patterns and assign responsibility more effectively.
  • Likelihood and impact rating: Assess each risk for how likely it is to occur and how serious the consequences would be. This dual rating is the backbone of the matrix, giving you a clear visual of what needs your attention most.
  • Overall risk level: By combining likelihood and impact, you’ll classify each risk as low, moderate, high, or extreme. This way, you can focus your energy and resources where they’ll make the biggest difference.
  • Response strategies and ownership: For high and extreme risks, the template prompts you to define what actions to take, who’s responsible, and how much time and money it’ll require. Clear ownership drives accountability.
  • Ongoing monitoring and review: Include how often you’ll revisit your risk plan, which metrics you’ll track, and what triggers a reassessment. This ensures your risk analysis stays relevant as your project evolves.

Customizing the template for your risk environment

No two risk environments are exactly the same. A qualitative risk analysis matrix template gives you a strong foundation since you can also shape it around your team’s structure, industry, and decision-making style.

First, adjust the risk categories to match the context you work in, such as financial, operational, legal, environmental. The more specific the categories, the clearer the risk picture for your team.

Modify the likelihood and impact scales to reflect your organization’s risk tolerance. If your industry faces constant change, you might need a more granular scale with defined criteria for each level.

You can also use custom fields to track department-specific risks or mitigation strategies. For example, your IT team might need to flag risks around data breaches, while logistics might focus on supply chain disruption.

Download Lumiform’s qualitative risk analysis matrix template today

Start using this template to bring more clarity and control into your risk management process. With built-in sections for scoring, categorization, response planning, and accountability, it’s easier to align decisions and act faster when risks appear. Whether you’re scaling across departments or standardizing one project, this tool gives you a practical framework to work from.

Related categories

  • Quality management templates
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Preview of the template
entity_item!!!
Page 1
Project Overview
Project Title
Project Description
Project Start Date
Project End Date
Risk Identification
Identify all potential risks that could impact the project
Categorize each risk
Risk Analysis
For each risk, assess the likelihood of occurrence
For each risk, assess the potential impact if it were to occur
Based on likelihood and impact, determine the overall risk level
Risk Response Planning
For each high or extreme risk, identify potential response strategies
Assign an owner for each response strategy
Estimate the cost to implement each response strategy
Estimate the timeframe to implement each response strategy
Monitoring and Control
Frequency of risk review meetings
Triggers for risk re-assessment
Key risk metrics to track

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Risk analysis: Proven strategies to mitigate and manage risksCorrective actions: A step-by-step guide (with an example plan)Dynamic risk assessment: Your guide to proactive management (with real world case studies)
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 best free qualitative and quantitative risk analysis templatesTop 12 free risk analysis templates45 free risk assessment templates for every industry 
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Quantitative risk analysis softwareRisk analysis softwareRisk management software for anticipating and adressing safety risksOperational risk management software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 types of project risks6 Types of vendor risksHow to develop a risk registerTop 5 environmental risks

Frequently asked questions

What’s the difference between a qualitative and quantitative risk analysis?

A qualitative risk analysis relies on descriptive ratings like “low” or “high” to evaluate risks based on likelihood and impact. It’s fast, flexible, and doesn’t require exact data. On the other hand, quantitative analysisuses numerical values and often includes complex modeling. If your data is limited or decisions need to happen quickly, qualitative is usually the better starting point.

Should I reassess risks after every project milestone?

Yes, especially if your project has multiple phases or moving parts. Risks can shift as scope changes or new stakeholders join. Tie your risk reviews to project milestones, like sign-offs or handovers. It’s also advisable to reassess if you introduce new tools, vendors, or team members.

How do I train my team to use the matrix consistently?

Start with a short internal guide that explains the scale and what each term means. Then run a quick calibration exercise, where everyone rates the same sample risks and compare answers. Discuss any differences and agree on shared definitions. This saves time you time for later when real risks come in.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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