Employee safety app for fast hazard closure

Yes. Every user with a Lumiform account can submit forms, report hazards, and log near-misses directly from the mobile app. You control access levels through roles and permissions, so frontline workers get reporting rights without admin access.

Yes, the Lumiform mobile app supports offline use. You start the inspection, complete it without a network connection, and the data syncs automatically once you regain connectivity. This is directly relevant if your teams work underground or in areas without reliable signal. The Outbox section in the app shows forms that are queued for sending, so you can see exactly what is pending and confirm it has been submitted once the connection is restored.

Yes. During or after an inspection, you create an action and assign it to a named responsible person. That person receives a notification, completes the required task, and can attach photos as evidence before closing the action. The action log tracks who did what and when, giving you a full audit trail of every observation from creation to closure.

Yes, Lumiform sends notifications to responsible persons when actions are assigned and when deadlines are approaching or overdue. The platform acts as the prompt that drives ownership and completion. Administrators can also see overdue inspections and actions in the Analytics section, so the person managing the process has visibility without having to ask individuals manually.

Yes. Lumiform supports conditional logic within forms. You can configure a question so that a specific answer, such as a detected risk, triggers a follow-up action or a separate template. Your risk assessment and your corrective action workflow stay linked rather than sitting in separate Excel files with no connection between them. Each incident, risk, or outage gets its own dedicated template, and the system ties the resulting actions back to the originating record.

Incident forms in Lumiform can include classification fields for accident type, allowing you to categorize each record consistently rather than relying on free-text descriptions. For HR system integration, Lumiform offers API access and database integrations. The API allows you to extract structured data including timestamps, form fields, and completion records, which can then feed into an HR system. API access is available as an add-on on the Professional plan and is included in the Enterprise plan.

Yes. The Approvals module in Lumiform supports a formal review step where a manager can approve a submission, reject it, or send it back to the submitter with a request for additional evidence such as photos. This is available as an add-on on the Professional plan and is included in the Enterprise plan. The full approval history is logged, giving the security manager or quality lead a traceable record of every submission, every review decision, and every request for further information.

Yes. Lumiform’s roles and permissions system separates what different users can do. A supervisor can be assigned a role that allows them to receive actions, close observations, and add photos without having the ability to edit the original form template. Only the account owner or users with the appropriate admin role can modify templates. This directly solves the problem where giving supervisors access to the platform currently means giving them the ability to change forms they should not be touching.

Lumiform stores data in secure data centers in Frankfurt, Germany, and it is fully GDPR compliant. It follows a security-by-design approach with industry-leading practices for encryption, access controls, and data governance. The platform is certified through Amazon Web Services and complies with global privacy and security standards including SOC2 (Type 2), ISO27017, and ISO27018.