Software for receiving inspections

Yes. By storing products as entities and linking receiving inspections to them, Lumiform creates a searchable inspection history for each article. Instead of opening individual reports one by one, your team can view all inspections associated with a specific product, making it easier to review findings, track quality issues, and prepare for audits.

Yes, you can configure a single inspection point with a numeric input field for the measured value alongside a confirmation field. The inspector enters the actual measurement, then marks the result. Both pieces of data appear together in the report and are exportable for trend analysis and audit presentation.

Yes. Every completed inspection is stored digitally and searchable, with filters for date, location, and more. Reports are auto-generated as PDFs and accessible from the desktop dashboard without manual compilation. Instead of spending days pulling together scanned paper documents, you open the relevant filter, locate the records, and export them.

Yes, Lumiform’s training module lets you create courses with instructions, images, files, and links. Training can also be triggered by a form response when retraining is needed. Reference materials can be attached directly to checks, so staff can review acceptance criteria and instructions while inspecting a delivery.

Inspections can be completed with Lumiform’s mobile app without an internet connection. This is useful at loading docks, warehouses, storage areas, and other receiving points where connectivity may be unreliable.

You can upload existing Excel files or PDFs directly into Lumiform’s form builder as a starting point, which reduces manual rebuilding. For several hundred existing inspection plans, the AI-assisted form builder and 12,000-plus ready-to-use templates can further speed up the process. Some review and configuration will still be needed per form to set up logic, fields, and workflows correctly.

Lumiform stores every completed inspection with a timestamp, the assigned user or role, photos, and all field data entered at the time. If a defect surfaces later, you can retrieve the original goods receipt inspection record, see what was checked, what values were recorded, and who signed off.

You can configure Lumiform to automatically send a completed report by email to a specified recipient when an inspection is submitted. In the form builder, under settings, you add the supplier’s email address as an automatic report recipient. For failed inspections specifically, you can combine this with conditional logic so that a non-compliant result triggers a corrective action and routes the report to the relevant contact.

Completed inspection data can be exported via the API, pushed automatically through Make or Zapier, or synced with database integrations including MySQL, PostgreSQL, and MS SQL. Two-way connectivity with ERP and warehouse systems is also supported, allowing external data to flow into Lumiform and inspection results to flow back into your existing workflows. Enterprise teams can use webhooks as well to trigger data transfers automatically when inspections are completed.