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An employee incident report form is a tool used by employees to document any types of incident that might have caused harm or damage to the employee or company assets. They record accidents, injuries, health and safety issues, damage to company property and assets, and near misses.
Incident reports are usually used to analyze damaging or harmful incidents and apply the appropriate corrective action. By documenting harmful and damaging incidents, similar future occurrences can be prevented from happening again. Employee incident reports are used by any employee to report an incident that happened to him or an incident that he witnessed. Any employee must report all incidents, even if it's just a minor one.
A meaningful employee incident report includes all information about the accident or near-miss. The proper documentation is important to identify and analyze the causes of the incident. The report should be prepared promptly after the event so that important details, which are important for insurance and regulatory reasons, are not lost. Recording all information with a digital checklist speeds up the process and ensures documentation.
An incident is any event or situation that disrupts business operations, causes damage to the people and the organization, and attracts negative media attention. By reporting these situations, a company avoids the same things from happening. Below are other benefits of reporting hazards, accidents, and near misses.
A hazard report brings attention to safety risks in the workplace. By doing so, organizations and businesses can identify the areas they need to improve to prevent the dangerous situation from happening again.
It gives management insight into what processes should be eliminated or changed. It also helps them determine what regulations and procedures are effective. The information they get from the report can assess whether their employees need skills training or new equipment.
Filing a hazard report form shows how serious the incident is and reminds the management how critical their role is in ensuring safety and security in the workplace.
By reporting a hazardous situation, they are pressured to take immediate action about what happened. It also prevents the incident from escalating and causing further damage.
It sends a message to employees not to overlook or ignore any incident, no matter how minor they may seem.
Informing people about the possible risks their jobs and tasks entail raises awareness. Knowing the importance of safety and the cost of an error will help them avoid the situation. They will also learn how to equip themselves, so any dangerous occurrences will not arise.
That’s why reporting a hazard immediately is an integral part of ensuring the safety of high-risk workplaces, such as construction sites and manufacturing plants. Being informed also encourages people to become more proactive in finding solutions to prevent high-risk circumstances from happening.
What needs to be documented as an incident in a company can be varied and depends on the particular industry. However, one thing is certain: incidents are not just near misses and work accidents. It also pays to report incidents, and thus irregularities, in other areas to avoid property damage or fines, among other things.
Typical incidents in different industries are:
Both for the affected person and for the organization, it is important to record incidents in order to draw conclusions. Therefore, an employee incident report should not simply be filed, but the information contained therein should always be evaluated.
Digitizing paper employee incident reports and documentation saves time and effort. With digital checklists, all anganes to an incident are automatically stored and are available from anywhere at any time. If an incident occurs, all responsible employees are informed immediately. Chat and push messages facilitate collaboration and problem-solving related to the incident.
With Lumiform, the digital and powerful app and desktop software, organizations can: