Equipment Sign Out Sheet

Use a template from the app for a Tool Checkout Sheet. In that way you can keep track of all borrowed equipment in your company.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

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Equipment Checkout Form

Use this device matter template to enter details about the devices separately, including their type.

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Template: Equipment Sign Out Sheet

Use this template when renting equipment. Document details about the equipment and the recipient. Use this template to record details about the equipment and the receiver.

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Equipment Return Sheet

Use this template to record the details of the equipment returned, including its condition on return.

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What is an Equipment Sign Out Sheet?

Material and Inventory management is substantial to keep track of the equipment in your company.

Equipment Sign out sheets can prevent a loss, theft or misuse of equipment within your company.

This Article Deals with:

1. What to include in an equipment sign out sheet

2. Lumiform: Your digital Software for Inventory Sheets

What to include in an equipment sign out sheet

An equipment output list includes electronic devices, tools and work clothes. A well designed issue list should include all relevant information about the equipment and the employee using it.

Following are the main contents of an equipment sheet:

Tool Details

Features and a barcode, ID number and necessary accessories should be listed.

Employee Info

The employees' name, employee ID and relevant contact details should be included.

Relevant Dates

The date of the output and return should be defined and stated in the list.


By including pictures and description of the item, you record the condition of the equipment.


A (digital) signature enables you to sign the agreement about the proper usage, return date etc. of the equipment.

Lumiform: Your digital Software for Inventory Sheets

With Lumiform's mobile app, you can easily conduct any kind of quality and safety inspection via tablet or smartphone - online or offline. With the desktop software, you can create checklists and evaluate the data collected in the field. This significantly reduces the risk of quality loss, accidents at work, documentation errors and damage to reputation.

  • Generate real-time data about your processes. This makes quality and safety measurable for the first time and you can use the data to continuously improve processes.

  • Get a general overview of everything that happens in the field.

  • Reports are generated completely automatically, which saves you the need to do all the manual follow-up work.

  • Increase the efficiency of your internal processes: Solve incidents up to 4x faster than before through more efficient communication within the team, with third parties and with management and faster reporting of incidents.

  • Save time with easier analysis of all data and faster identification of areas that need your attention.

  • Continuous improvement of quality and safety: With the flexible checklist construction kit, you can continuously optimize internal checks and processes. The Lumiform guides the examiner through the exam, no training is required.

  • Very easy to use with no margin for error for employees. The app offers less complexity in documenting or filling out checklists than complicated paper or Excel lists.

  • Examinations are completed approximately 30%-50% faster, depending on the application.