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For the safety instruction a template is usually used as a guideline for the personal instruction. It covers topics on occupational health and safety. Regular toolbox talks reduce incidents at the workplace by increasing the safety awareness of the employees. A document template also offers the advantage that employers can easily have the execution of the instruction confirmed.
1. The content of toolbox talks
2. The procedure and the execution toolbox talks
3. A digital solution for a toolbox talk
In order to counteract occupational accidents, employees should learn to integrate occupational safety into their daily work routine by means of the prescribed instructions. A risk assessment is used to identify health and safety hazards and take appropriate protective measures.
Regular safety training is necessary in the following cases:
In the best case, a template is used for the instruction on occupational health and safety. This provides a helpful orientation and security that nothing was forgotten during the instruction. It is important to keep the document template always up to date. Depending on the company and work area, different issues are important for toolbox talks. A template therefore only provides a structure that must be adapted to the respective conditions:
The documentation of the occupational health and safety instructions should be kept for at least two years. In addition to the verifiability, a comprehensive overview of training and instruction is thus also created for entrepreneurs.
In safety training, a template is a popular support. As a general rule, the safety measures decided upon, which are communicated at the toolbox talk, never replace the safety specifications. They have much more a supplementary function. In this respect, it is sensible to proceed in accordance with the "TOP principle".
Accordingly, organisational measures are only taken when technical actions have not averted a danger. And only at the end are personal steps taken. The prescribed structure is illustrated with practical examples, as follows:
The toolbox talk with a template is also a personal measure. This is carried out if the other protective measures are not sufficient to ensure safety and health protection at the workplace.
For this reason, the legislator requires that instruction be given, among other things, when first hiring, changing jobs and when introducing new work equipment. The instruction on occupational safety can also be offered online. This saves time and personnel.
Lumiform is specialized in inspection and quality applications. The mobile app enables paperless documentation via smartphone or tablet - online and offline. This makes it easy to streamline and automate occupational health and safety instruction with a template.
Lumiform makes it easier to meet the changing legal requirements for work instructions by using desktop software to update instructions immediately. The system guides the person responsible through all documentation processes. A clean, transparent documentation helps to avoid high fines.
The Lumiform app offers even more advantages that make the safety instruction with template more efficient and safe:
To make the start into digitisation easier, we have compiled ready-to-use templates for the safety instruction, which can be downloaded and adapted free of charge - without any programming knowledge.
You have questions or would like to schedule a personal demo? We are happy to help you!