Enhance your delivery data tracking through an efficient and streamlined receiving report process that your team can generate, update, and access anytime.
Use this template for your receiving report to document all procedures for the receipt of specific materials or goods.Download template
Use this material receiving report template to record all delivered goods, noting too much, too little, and damaged material.Download template
A receiving inspection checklist template is used to assess newly-delivered materials from the supplier and either accept or reject them based on their condition.Download template
Lumiform enables you to conduct digital inspections via app easier than ever before.
Get a kickstart with one of our +12000 ready-made and free checklists
A receiving report is a document used by companies to track materials received from different suppliers whenever there are deliveries. Typically, the prepared reports are distributed to other departments to ensure that all information is endorsed to relevant people within the team.
It’s meant to let the purchasing agent and accounting team know that specific items from scheduled orders are already on hand. The details indicated on the report will help them do proper inventory and settle the necessary payments for the goods on time.
Whether you offer products or provide services, at some point, you’ll receive goods, tools, or parts to run your business operation. For you to do that smoothly, information on what’s been received or not must be tracked appropriately and disseminated — this is exactly what a receiving report is for.
Here are examples of some of its uses:
Essentially, it’s a critical factor that helps avoid confusion among departments and helps you always stay on top of any missing items, goods that need to be returned, and payables to your suppliers.
How you write your receive report will depend on your company requirements like Free on Board (FOB) and inspection terms. However, there are essential elements that are uniformly observed across industries.
A proper receiving report should include the following information:
Multiple copies of the receiving report should be made with the master copy kept by the receiving department. The rest of the copies are to be sent to other departments following company guidelines.
Consider assigning number sequences to your receiving reports to organize your reports better and help your tracking become easier. That way, you can easily track if there’s a missing report.
Previously, reports had been done on paper, but today’s innovations now allow for a faster alternative. Digitization offers a handful of benefits that can help improve your business operations and processes.
Here are four main advantages you can enjoy from digitizing your receiving reports:
With Lumiform, you can bid manual reports goodbye and take your operations to the next level with digitization. You can streamline your process by equipping your team with a powerful reporting tool they can use to consolidate delivery data better.
But that’s not all, when you choose Lumiform, you also enjoy these benefits: