More than one-fifth of employed people have experienced some form of workplace violence, including verbal abuse, threats, and physical altercations. To handle this properly and reduce the risk of it happening, you can use a workplace violence prevention plan template. It enables you to clearly outline response procedures, assign roles, and make sure your team knows exactly what to do.
Making a thorough prevention plan is a powerful way to build trust, show leadership, and keep everyone on the same page. Below, you’ll find practical templates for this, covering incident reporting, employee training, and more.
Essential workplace violence prevention plan templates
Standardize your processes and close safety gaps with these templates:
Workplace violence prevention plan template
This all-purpose prevention plan template helps you map out clear, organized steps to reduce the risk of violent incidents at work. From identifying potential threats to outlining roles, responsibilities, and response protocols, it gives you a comprehensive framework to build on. You’ll find sections for hazard identification, employee training schedules, communication protocols, and post-incident procedures—all fully editable. You can also adjust the template to match your unique work environment. Add department-specific procedures, tailor communication chains, and plug in contact details for internal or external responders.Cal/OSHA workplace violence template
Built to align with Cal/OSHA’s requirements, this template supports California employers in crafting a compliant, workplace-specific prevention plan. It includes essential sections like responsible persons, recordkeeping procedures, employee involvement methods, and hazard correction protocols. Pre-filled prompts and guidance help you address state-specific rules without missing key compliance points. It’s adaptable for any high-risk environment in California. Swap out example roles and facility references with your own, and update training timelines or reporting tools to reflect your organization’s processesWorkplace violence policy template
This template helps you establish a clear, company-wide stance on violence prevention and outlines behavioral expectations for everyone, from frontline workers to upper management. Use it to define unacceptable conduct, disciplinary actions, reporting procedures, and support resources for affected employees. The built-in sections walk you through key policy components, and you can easily add details specific to your industry or organizational tone. Want to make it more personalized? Tailor the language to reflect your company culture, and be sure to include reporting channels that align with your internal structure—anonymous options, supervisor reporting, or third-party hotlines.Workplace violence reporting form
Designed for fast, accurate reporting, this form helps employees and supervisors document incidents in a way that’s both thorough and easy to manage. It includes space to record the type of incident, involved parties, location, and any immediate action taken. You’ll find prompts for follow-up actions and escalation paths. The real power here lies in consistency—when incidents are reported the same way every time, it’s much easier to track trends and take proactive steps. Customize this form by adding dropdowns for frequent incident types or linking it to your internal response workflow.Workplace violence risk assessment template
This template gives you a systematic way to evaluate potential risks and vulnerabilities across different departments, roles, or locations. It includes prompts to assess areas like public access spaces and employee tasks that might increase exposure to aggression. It’s a proactive tool to help you prevent rather than just react. You can tailor the scoring scale to match your internal risk matrix or add fields for mitigation plans and review dates. Whether you’re conducting annual reviews or onboarding new teams, this template gives you a repeatable, thorough process.Workplace violence incident log template
This log template makes it easier to track and monitor workplace violence incidents over time, giving you a centralized, organized view. It includes fields for incident date and type, the people involved, response actions, and follow-up status. Designed for ongoing use, it helps you spot repeat issues and identify high-risk area so you can maintain maintain compliance with reporting regulations. You can customize it to reflect your organizational structure by adding location codes, shift details, or categories specific to your industry. A consistent logging system like this supports transparency, accountability, and smarter long-term planning.Workplace violence and harassment risk assessment template
This dual-purpose assessment template guides you through identifying both violent and harassing behaviors that could impact employee wellbeing and safety. With built-in checklists, risk rating scales, and areas for noting environmental or behavioral triggers, it encourages a more holistic approach to workplace risk. It’s especially useful in industries where customer interaction or isolated work increases exposure to both physical and psychological risks. You can adapt the checklist items to reflect your team’s daily reality, whether that’s late-night shifts, lone work, or high-stress environments.
How to create a workplace violence prevention plan template in Lumiform
Creating a workplace violence prevention plan template in Lumiform is straightforward, and it’s built to help your team stay prepared. Start by customizing one of the ready-made templates above or use the AI form builder to generate a draft based on your company’s specific risks and workflows.
You can add smart input fields like text, multiple choice, and photo uploads to document everything from physical environment risks to behavioral red flags. These help your team record incidents clearly and consistently, whether they’re in the office or using the mobile app out in the field.
Share the form with key team members, assign roles for response and documentation, and use the task assignment feature to follow up on unresolved issues. After each entry, your team can analyze trends and generate detailed reports. This gives you the insight needed to improve training, prevention, and response strategies over time.