Templates
Daily spot check log

Daily spot check log

Document random quality inspections to catch real-world issues before they escalate into major problems.

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  • Get reports and analyse your data
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Daily spot check log

Document random quality inspections to catch real-world issues before they escalate into major problems.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The daily spot check log helps you record surprise quality checks in a clear, organized way. This template makes it easy to track what you checked, what you found, and what needs fixing. Research shows that companies who write down their spot checks find nearly 60% more problems than those who don’t keep good records.

For example, when checking your kitchen, you might catch food storage temperature issues that would be missed until the next big inspection. By keeping these records, you build up valuable information that shows patterns, proves you’re doing your due diligence, and protects you if questions come up later. These quick, random checks give you a true picture of how things are really working day-to-day.

Related categories

Preview of the template
Entity
General Information
Date
Area/Location
Inspected By
Safety Observations
Are all walkways clear and unobstructed?
Are all emergency exits and pathways clearly marked and accessible?
Are all machine guards and safety devices in place and functioning properly?
Are all personal protective equipment (PPE) supplies adequate and in good condition?
Are all fire extinguishers accessible and inspected?
Cleanliness Observations
Are all work surfaces, tools, and equipment clean and organized?
Are all waste containers emptied and liners replaced as needed?
Are all spills or leaks cleaned up promptly?
Are all floors, aisles, and work areas free of clutter and tripping hazards?
Operational Observations
Are all equipment and machinery functioning properly?
Are all supplies and materials adequately stocked and accessible?
Are all product quality and compliance standards being met?
Are all required records and documentation up-to-date?
Issues and Actions
Describe any issues or concerns observed:
Describe any actions taken or planned to address the issues:

Frequently asked questions

What’s the difference between a spot check and a formal audit?

Spot checks are brief, unannounced inspections focusing on specific areas, while formal audits are comprehensive, scheduled evaluations of entire systems. Spot checks capture day-to-day reality, detect issues early, and supplement formal audits. They’re quicker, more frequent, and often reveal issues that might be temporarily fixed before scheduled audits.

How do I analyze trends from my daily spot check logs?

To analyze trends from your spot check logs, regularly review completed logs to identify recurring issues, group findings by category or location, track resolution times, and compare results across time periods. Look for patterns in specific shifts, processes, or equipment. This analysis helps prioritize improvement efforts where they’ll have the greatest impact.

What should I do when spot checks consistently reveal the same issues?

When spot checks repeatedly reveal the same issues, move beyond superficial fixes to identify root causes through techniques like the 5 Whys or fishbone diagrams. Review your training procedures, clarify expectations, adjust processes if needed, implement targeted coaching, and consider whether resource constraints are contributing to the persistent problem.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.