Random Workplace Inspection Checklist - FREE PDF Template

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Random workplace inspection checklist

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Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Your random workplace inspection checklist is a critical tool for catching safety issues before they cause accidents. Unlike scheduled inspections where teams prepare in advance, random checks reveal the true daily state of your workplace. This digital template helps you conduct thorough surprise inspections across all workplace areas—from machine guarding and electrical safety to chemical storage and emergency equipment.

According to research, companies subjected to random inspections had 9% fewer injuries in the four years following the inspection, with no negative impact on business performance. You can customize this template to match your specific industry needs while ensuring all regulatory requirements are met.

Related categories

Preview of the template

Entity

General Safety

Are all emergency exits clearly marked and unobstructed?

Are fire extinguishers easily accessible and fully charged?

Are walkways and work areas free of tripping hazards?

Are safety guards in place for all machinery and equipment?

Cleanliness and Sanitation

Are work surfaces, floors, and equipment clean and well-maintained?

Are hand-washing stations fully stocked and in good working order?

Are waste receptacles emptied regularly and not overflowing?

Are cleaning supplies and equipment readily available and properly stored?

Productivity and Efficiency

Are workstations organized and free of clutter?

Are tools and equipment properly maintained and in good working condition?

Are inventory levels appropriate and properly stored?

Are processes and procedures being followed consistently?

Operational Standards

Are all required permits and licenses up-to-date and visible?

Are employee training records current and complete?

Are operational policies and procedures readily available and communicated?

Are there any customer complaints or issues that need to be addressed?

Frequently asked questions

What should happen after completing a random workplace inspection?

Share findings with all stakeholders promptly. Prioritize hazards based on risk level and implement corrective actions accordingly. Track completion of action items and verify their effectiveness. Analyze trends across multiple inspections to identify systemic issues. Use findings to update training and procedures.

How can I make random workplace inspections more effective?

Brief your inspection team beforehand on recent incidents or concerns. Use a systematic approach following a logical path through the workplace. Observe actual work practices rather than just physical conditions. Engage with employees during inspections and focus on identifying root causes rather than just symptoms.

Who should conduct random workplace inspections?

Ideally, inspections should be performed by a team including safety professionals, supervisors, and frontline workers. This diverse group brings different perspectives and expertise. Consider rotating team members to prevent inspection fatigue and ensure fresh viewpoints. Include workers from different departments when inspecting unfamiliar areas.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.