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Daycare sign-in and-out sheet

Daycare sign-in and-out sheet

Discover how our daycare sign in and out sheet template can help you efficiently manage attendance records, enhance child safety, and improve communication with parents. Download the customizable template from Lumiform to streamline your daycare operations today.

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Daycare sign-in and-out sheet

Discover how our daycare sign in and out sheet template can help you efficiently manage attendance records, enhance child safety, and improve communication with parents. Download the customizable template from Lumiform to streamline your daycare operations today.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A daycare sign-in and-out sheet is your essential tool for documenting child attendance with precision and security. This template captures crucial information like arrival/departure times, authorized pickup persons, and parent signatures—all legally required elements for childcare facilities. We designed this template to eliminate the chaos of morning drop-offs and afternoon pickups, creating a streamlined process that maintains security while satisfying regulatory requirements.

When a state inspector requests attendance records during an unannounced visit, you’ll have organized, compliant documentation ready to present, avoiding potential licensing issues that could affect your daycare operations.

Related categories

  • Operational excellence templates
  • General templates
  • Safety templates
Preview of the template
Page 1
Child Information
Child's Name
Parent/Guardian Name
Date
Sign In
Time In
Signature
Sign Out
Time Out
Signature

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Frequently asked questions

What information should be included on a daycare sign-in and-out sheet?

A complete daycare sign-in sheet should include the child’s full name, date, arrival and departure times, parent/guardian full legal signature (not initials), name of the person dropping off or picking up the child, and a section for special notes or instructions. Some states require additional information like contact numbers for the day or health check verification fields.

How long should daycare centers keep sign-in and-out records?

Retention requirements vary by jurisdiction, but most states require daycare facilities to keep sign-in and-out sheets for at least one month. Some regulations, like those in Kentucky, require five years of retention. Check your local childcare licensing rules, as these records may be requested during inspections or needed for billing verification and incident investigations.

What happens if someone forgets to sign a child in or out of daycare?

When sign-in or sign-out is missed, document the oversight immediately with staff verification of the child’s actual arrival or departure time. Contact the parent to confirm the information and have them retroactively complete the signature requirement during their next visit. Establish a reminder system to prevent future occurrences, as consistent failures could result in licensing violations.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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