Templates
Pre-Event Site Inspection Checklist Template

Pre-Event Site Inspection Checklist Template

There are many things to take into account in order to be able to plan a smooth-running and safe event – but with a checklist as a reminder, it becomes near effortless to stage successful events for clients.

Use this template
or download pdf
Pre-Event Site Inspection Checklist Template

There are many things to take into account in order to be able to plan a smooth-running and safe event – but with a checklist as a reminder, it becomes near effortless to stage successful events for clients.

Use this template
or download pdf

About the Pre-Event Site Inspection Checklist Template

Event planning requires lots of precision and dedication that you can support and facilitate by using a pre-event site inspection checklist. Scout and assess possible venues to determine whether they fit all requirements, budget and safety regulations and offers enough space for the visitors you are expecting.

Make sure the venue is properly fitted, has the necessary preventive and protective measures in place and has been assessed for potential risks that might occur in the context of the event.

Related categories

Preview of the template
General Information
Planned Event:
Site Type
Contact Details Venue (Name, E-Mail, Phone Number)
Address
Site capacity
# Entrances
# Exits
Venue Access
Are there adequate parking facilities?
For Staff?
For Suppliers?
For event attendees?
Access to public transport?
Accessible entrances and exits for seniors, people with disabilities, families etc.?
Accessible routes within the event site?
Venue Safety
Security?
First Aid Facilities?
Emergency vehicle access?
Parking for emergency vehiclesß?
Fire safety equipment?
Power cords in good condition and secured?
Warning signs for potentially hazardous areas?
Site Layout
Staff facilities?
Fencing/barriers?
Food and beverage outlets?
Lost property facilities?
Toilets, hand-washing facilities?
Rubbish facilities?
Media
Designated media area?
Press opportunities?
Access to IT equipment?
Sign Off
Additional Remarks
Recommend for planned event?
Date
Signature
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This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.