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Pre-Event Site Inspection Checklist Template

Event planning requires lots of precision and dedication that you can support and facilitate by using a pre-event site inspection checklist. Scout and assess possible venues to determine whether they fit all requirements, budget and safety regulations and offers enough space for the visitors you are expecting.

Make sure the venue is properly fitted, has the necessary preventive and protective measures in place and has been assessed for potential risks that might occur in the context of the event.

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Pre-Event Site Inspection Checklist Template

General Information

Planned Event:
Site Type
Contact Details Venue (Name, E-Mail, Phone Number)
Site capacity
# Entrances
# Exits

Venue Access

Are there adequate parking facilities?

For Staff?
For Suppliers?
For event attendees?
Access to public transport?
Accessible entrances and exits for seniors, people with disabilities, families etc.?
Accessible routes within the event site?

Venue Safety

First Aid Facilities?
Emergency vehicle access?
Parking for emergency vehiclesß?
Fire safety equipment?
Power cords in good condition and secured?
Warning signs for potentially hazardous areas?

Site Layout

Staff facilities?
Food and beverage outlets?
Lost property facilities?
Toilets, hand-washing facilities?
Rubbish facilities?


Designated media area?
Press opportunities?
Access to IT equipment?

Sign Off

Additional Remarks
Recommend for planned event?
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