What is a Sign In and Out Sheet?

A sign in and out sheet is a document for recording attendance. Its main purpose is to document and secure the company. It is often used at events in the reception area of organisers or reception staff. Before a visitor is allowed to enter an event location, he usually has to leave his personal data on a sign in template.

This article briefly discusses the following points:

1. The meaning of a sign in and out sheet

2. Tips for creating a structured sign in template

3. Technology to create a sign in and out sheet

The meaning of a sign n and out sheet

A sign in / sign out sheet is used to collect information and improve security by prompting visitors to identify themselves. A typical visitors sign in sheet for a company building will include the name of the visitor, the name of the company/organization they wish to visit, the date of the visit, the time of their arrival and departure, and their signature.

In event management a guest sign in sheet is created online to register guests immediately and automatically create an accurate guest list with all necessary information. This speeds up the registration process, avoids confusion and does not create additional work for the organizer.

A sign in / sign out sheet can also be used by HR personnel to track employees' working times by recording their arrivals and departures. At exclusive events, reception staff use event sign in sheet template to ensure that only invited guests are admitted.

Create a structured sign in and sign out sheet

Modern times offer new ways to create a aign in and out sheet online is easier than ever before. As with the paper forms of the past, however, there are a few things to consider. The following points should be included in every sign in template:

1. Only necessary information should be requested.

A sign in / sign out sheet must only contain the necessary information, depending on the intended use. The processing time should not exceed a few seconds.

2. An authenticity check must be included.

A sign in sign out / sheet should ask for the signature of the visitor to confirm the authenticity of the information. A digital visitors sign in sheet may also require the visitor to provide a photograph of himself as an additional measure when logging in.

Technology to optimise a sign in template

Visitors to a building or participants in an event can register online more easily with a sign in and sign out sheet. With Lumiform's mobile app, you can let visitors fill out any type of registration form online using a tablet or smartphone . But if the internet goes down, the process also works offline. Later, you can use the desktop software to analyze the data you collected on site. In this way you reduce the risk of security breaches, documentation errors and mix-ups considerably.

By digitizing your digital processes, you save paper and working time and reduce the error rate to a minimum. The flexible form construction kit helps you convert any individual paper list into digital checklists within minutes. No time for conversion? Lumiform offers over 9,000 pre-designed templates so you can get started quickly and safely. Here you will surely find the right sign in/ sign out sheet for you. The digital tool also offers you many other advantages:

• Generate real-time data via internal processes. This makes quality and security measurable and you can use the data to continuously optimize processes.


• Get an overview of everything that's going on on site.


• Registration and guest lists are created automatically - this saves the complete postprocessing.


• Increase the efficiency of your internal processes: Through more efficient communication within the team, with third parties and with management, as well as faster reporting of difficulties.


• Continuous increase in quality and safety: Thanks to the flexible form construction kit, you can constantly optimise every registration form online. The Lumiform guides the examiner through the exam, no training is required.