Investigation Report

Collect and document evidence through an Investigation Report Sample by Lumiform. Automatically generate a report within a short time after each examination.

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Investigation Report Template

Use this investigative report to record facts, analyze evidence and formulate a conclusion. The investigation should be impartial and objective.

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What is an Investigation Report?

The results of an examination are described in detail in an examination report. As soon as a formal complaint is filed or an incident occurs, an investigation is started. The investigators record the facts, analyse the evidence and formulate a conclusion. The investigation should be impartial and based on objective evidence.

Investigation reports aim to provide decision-makers with facts that are necessary to determine how to proceed. They can also be used to ensure that a case is investigated timely, thoroughly and accurately.

This article deals with:

1. 3 essential steps: How to write an investigative report

2. Elements of a investigation report template

3. Write up a research report using Lumiform

Create investigation report: 3 essential steps

An Investigation Report Checklist using a Sample is a step-by-step method for determining facts about a topic or incident. However, without proper documentation through an official investigation report, it is not possible to draw a clear picture of what happened. To ensure that all facts, witness statements and evidence are gathered for later analysis, an investigator should follow three essential steps.

Step 1: Start with what you know

As an investigator, you record information from the conversation with the person concerned (interviewee or accused) and the details of the complaint. In particular, record the time, date and location of the person making the statement.


Klara Müller claims that Paul Schmidt, an employee in the payroll department, falsified his timesheet. Rosa testifies that she noticed a discrepancy when she looked through the timesheets in preparation for the payroll in January 2020. On January 7, Rosa asked Paul to explain the said discrepancies in writing and saw that they did not match the hours he reported.

Step 2: Analyse the data collected

The analysis of the evidence supports the allegations made by one of the parties. The investigator gathers evidence such as film footage, e-mail records, documents or papers, physical objects, etc. and documents investigative statements. This material is then analyzed to identify relevant facts, assess the credibility of disputed information and exclude irrelevant facts.


The video footage shows that Paul was out of the office at times stated on his timesheet. I interviewed Paul on 15 January, and he denied the allegations. He said that sometimes he starts at 5 am and goes to a bakery near the office for breakfast at 8 am, which, he argued, explains his absence. Paul sought the help of a colleague from payroll accounting, Niklas Specht, to cover up his behaviour. I interviewed Niklas on February 12, and he said that he usually sees Paul at the office after lunch.

Step 3: Formulate a conclusion

Formulate a conclusion based on the facts and evidence you have gathered. At the end of the report, you, as the investigator, indicate whether the matter is well-founded, unfounded or inconclusive.


There is clear evidence that the person concerned has falsified his or her timesheet, which is a violation of section 3 of the company's Code of Conduct. The complaint is, therefore, well-founded.

Examination: Write report with template

In the world of work, it happens time and again that an incident needs to be examined more closely using an investigation report. Every company should have a template with variable elements for the investigation report to make this easier. This not only makes it easier for the investigator to record the information but also facilitates the exchange of information between superiors and employees who have to evaluate the incident.

A template for the test report should contain the following elements:

  1. Type of incident
  2. Date and place
  3. Affected working/li>
  4. Affected person(s)
  5. Story in brief
  6. Property (all information collected, such as witness statements etc.)
  7. Evidence (e.g. photos, documents)
  8. Additional information (e.g. legal regulations, effects on the company, reference to comparable incidents)
  9. Conclusion
  10. Proposals for further action/measures
  11. Name of the investigator or investigators
  12. Signature as confirmation of the correctness of the information
  13. Date of taking of evidence

Depending on the sector and the purpose of the investigation, a report may include other, less or differently named elements. The structure of the template has to be adapted accordingly by the investigator.

use lumiform for examination reports

Documenting the evidence with pen and paper and compiling it into an investigation report is time consuming and tedious. Creating a report with pen and paper can be time consuming and tedious. Lumiform's mobile app allows you to create any type of report easily via smartphone or tablet - online or offline.

With the app you can get all the information on the spot and always have everything you need at hand. The easy communication with all team members and management allows you to improve internal investigations and solve incidents up to four times faster.

All the benefits of Lumiform for your investigation and the report that follows:

  • The flexible form construction kit helps you to create individual templates for your examination reports in minutes.

  • Generate real-time data from physical evidence and investigative interviews. Simplify your documentation.

  • Add unlimited images and comments.

  • All the information, witness statements and evidence collected is automatically bundled into an investigation report and can be sent to superiors.

  • The very simple operation offers no margin for error for inspectors on site. The app offers less complexity in documenting or filling out checklists than complicated paper or Excel lists.