Police Investigation Report Template – Free PDF

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Police investigation report template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

When responding to a crime scene, accurate documentation can make or break your case. Our police investigation report template helps you methodically capture every critical detail from witness statements to physical evidence and scene descriptions. You’ll document investigations more efficiently while ensuring no vital information slips through the cracks.

For instance, when investigating property crimes, this template guides you through documenting point of entry, evidence collection locations, and witness observations in a structured format that strengthens your case. With violent crime clearance rates averaging only 37% nationally according to Right on Crime research, structured documentation is more critical than ever for improving case outcomes and delivering justice to victims.

Preview of the template

Page 1

Incident Details

Incident Date

Incident Summary

Victim Information

Victim Name

Victim Address

Victim Phone Number

Victim Injuries

Suspect Information

Suspect Name

Suspect Address

Suspect Phone Number

Suspect Description

Evidence Collection

Evidence Collected

Evidence Location

Evidence Condition

Evidence Custodian

Witness Statements

Witness Name

Witness Address

Witness Phone Number

Witness Statement

Investigator Observations

Investigator Name

Investigator Findings

Investigator Conclusions

Investigator Recommendations

Frequently asked questions

What key information should I include in a police investigation report?

A thorough police investigation report should include incident details (date, time, location), victim information, suspect descriptions, evidence collected, witness statements, investigative actions taken, and your professional observations. Focus on factual information rather than opinions, and ensure all information is accurate and complete to support potential legal proceedings.

How detailed should witness statements be in an investigation report?

Witness statements should be as detailed as possible, capturing exact quotes when relevant to the case. Record what the witness saw, heard, or experienced, their location during the incident, timing observations, and any relationship to involved parties. This comprehensive documentation helps establish credibility and provides crucial context for later case review.

What’s the best way to document physical evidence in my investigation report?

Document each piece of evidence with its exact location, condition, collection method, and chain of custody. Take photographs before collecting items when possible, and assign each piece a unique identifier. Note the relevance of each item to your investigation and describe any distinctive characteristics that might be significant to the case.

What common mistakes should I avoid when completing a police investigation report?

Avoid vague descriptions, undocumented assumptions, incomplete witness information, and timeline gaps. Don’t use police jargon that civilians won’t understand, include irrelevant personal opinions, or rush through documentation. These mistakes can undermine your investigation’s credibility and create vulnerabilities that defense attorneys can exploit during legal proceedings.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.