Templates
Internal investigation report template

Internal investigation report template

Discover how our internal investigation report template can simplify your documentation process, ensuring thorough, consistent, and professional reports. Perfect for HR managers and compliance officers, this template helps you capture all necessary details, streamline your workflow, and maintain accountability.

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The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
Internal investigation report template

Discover how our internal investigation report template can simplify your documentation process, ensuring thorough, consistent, and professional reports. Perfect for HR managers and compliance officers, this template helps you capture all necessary details, streamline your workflow, and maintain accountability.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our internal investigation report template provides a structured framework for documenting workplace misconduct investigations with thoroughness and objectivity. You can systematically record allegations, evidence collected, interview findings, and conclusions to support fair decision-making. When faced with sensitive allegations that could lead to legal action, this template ensures you maintain proper documentation throughout the process.

According to the ACFE’s Occupational Fraud 2024: A Report to the Nations, organizations that use proactive data analytics as an anti-fraud control experience fraud losses that are 50% lower than organizations that do not use data analytics to combat fraud. We designed this template to help you create defensible investigation records that protect both employees and your organization.

Preview of the template
Page 1
Case Details
Case Number
Reported By
Date Reported
Incident Details
Date of Incident
Summary of Incident
Description of Incident
Witnesses
Investigation Details
Investigating Officer
Findings
Recommendations
Corrective Actions
Approvals
Approved By
Approval Date

Frequently asked questions

How do I document interview findings objectively in an internal investigation report?

Document interviews by summarizing key statements rather than providing full transcripts. Note any inconsistencies between witnesses without inserting personal opinions. Include direct quotes when they’re significant to findings, and clearly distinguish between facts, allegations, and conclusions. Always indicate when information comes from witness testimony versus documentary evidence.

What language should I avoid when writing an internal investigation report?

Avoid emotional language, speculation, personal opinions, and absolute statements like “clearly” or “obviously.” Eliminate legal conclusions (e.g., “this constitutes harassment”) unless you’re qualified to make them. Don’t use jargon that non-specialists wouldn’t understand. Replace vague terms like “inappropriate behavior” with specific descriptions of actions observed or reported.

What are the most common mistakes to avoid in internal investigation reports?

Common mistakes include reaching conclusions without sufficient evidence, inserting personal opinions, using vague language, failing to address all allegations, omitting key evidence, and not explaining credibility determinations. Also avoid including irrelevant personal information about parties involved, making recommendations beyond your scope, and using inconsistent formatting that makes the report appear unprofessional.

When should I include recommendations in my internal investigation report?

Include recommendations only when specifically requested by management or when your role explicitly involves suggesting remedial actions. Focus on addressing process improvements rather than specific disciplinary measures. If you do make recommendations, ensure they’re proportionate to findings, consistent with company policies, and within your authority. Consider separating recommendations into a distinct document.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.