Templates
Sign-in sheet template

Sign-in sheet template

With this sign-in sheet template, you can record your visitors’ sign-in and sign-out activities. Never lose track of how many people are in attendance.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Sign-in sheet template

With this sign-in sheet template, you can record your visitors’ sign-in and sign-out activities. Never lose track of how many people are in attendance.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A sign-in sheet is essential for tracking visitor access to your event or facilities while maintaining security protocols. This template captures crucial visitor information including full name, contact details, and photo identification, creating a record of everyone entering your premises. It helps you maintain accurate visitor logs without the administrative burden of designing forms from scratch.

According to Smartsheet, over 40% of professionals spend at least a quarter of their workweek on manual tasks like data collection and entry. By digitizing your visitor sign-in process, you’ll eliminate paperwork and create searchable records that enhance security compliance and emergency response capabilities.

Related categories

Preview of the template
Sign In
The Visitor's full name and signature:
Contact details (e.g. address, phone number)
Attach a a picture of the visitor:
This template was downloaded 100 times

Frequently asked questions

How can I make my sign-in process more efficient while still collecting all necessary information?

Digitize your sign-in process using Lumiform’s template instead of paper forms. This eliminates illegible handwriting issues and creates searchable records. Place clear instructions near your sign-in station, minimize required fields to only what’s truly necessary, and consider using QR codes that visitors can scan to access the digital form directly on their devices.

How long should I keep sign-in sheet records for compliance purposes?

Retention requirements vary by industry and region, but generally keeping visitor records for 1-3 years is advisable. Healthcare facilities under HIPAA may need longer retention periods, while general business environments typically require less. Check your industry regulations and create a consistent retention policy that balances compliance needs with privacy concerns.

What should I do when visitors refuse to provide information requested on the sign-in sheet?

Determine which fields are absolutely essential for security versus convenient for operations. Explain clearly why you need specific information and how it helps protect everyone in the building. For resistant visitors, consider having a staff member personally escort them or offering alternative verification methods while still maintaining your security standards.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.