Templates
Simple purchase order template

Simple purchase order template

Manage your procurement activities efficiently with our simple purchase order template. Track orders, ensure accuracy, and maintain control over your purchasing process.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Simple purchase order template

Manage your procurement activities efficiently with our simple purchase order template. Track orders, ensure accuracy, and maintain control over your purchasing process.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A purchase order template creates a clear record of every transaction between your business and vendors. You’ll be able to document key details including vendor information, shipping instructions, payment terms, and itemized orders with pricing. With this template, you can maintain accurate procurement records and prevent costly misunderstandings with suppliers.

GEODIS found that only 6% of companies report full end-to-end visibility in their supply chain processes. A standardized purchase order system helps close this visibility gap by documenting each step of the procurement process.

Related categories

Preview of the template
Entity
Page 1
Purchase Order
PO #
PO Date
Vendor Name
Vendor Address
Vendor Phone
Vendor Email
Ship To
Ship Via
Payment Terms
Items Ordered
Item #
Description
Qty
Unit Price
Total
Order Summary
Subtotal
Tax
Shipping
Total

Frequently asked questions

How do I customize this purchase order template for my industry?

Adapt the template by adding industry-specific fields like project codes for construction or expiration dates for perishable goods. Keep the core structure intact while modifying the description to include details relevant to your business. Lumiform’s digital platform allows you to save these customizations as your default template for future use.

When should I use this purchase order template versus a simple invoice?

Use this purchase order template when ordering goods or services before delivery, especially for larger orders or first-time vendors. It establishes clear expectations upfront. Invoices come after delivery and are generated by the vendor. Using both documents creates a complete procurement cycle with matching details for verification.

What documentation should I attach to this purchase order?

Include any relevant specifications, drawings, quality requirements, or reference documents that clarify your expectations. If referencing these documents, list them in the description field. Lumiform’s digital platform allows direct attachment of supporting files to your purchase order so vendors have complete information.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.