Templates
Purchase order template

Purchase order template

Simplify your procurement process with our purchase order template. Track orders, ensure accuracy, and improve vendor relationships.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Purchase order template

Simplify your procurement process with our purchase order template. Track orders, ensure accuracy, and improve vendor relationships.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This purchase order template creates a clear paper trail for your procurement activities, capturing essential vendor details, item specifications, pricing, shipping arrangements, and payment terms in one document. We designed this template to eliminate confusion in your ordering process and prevent costly miscommunications with suppliers.

When procurement teams use standardized purchase orders, they achieve remarkable efficiency. The American Productivity and Quality Center found that top-performing companies complete their purchase order processes in five hours or less. With this template, you’ll gain better control over spending while maintaining comprehensive records.

Related categories

Preview of the template
Entity
Page 1
Purchase Order Details
Purchase Order Number
Date
Vendor Name
Vendor Address
Vendor Phone
Vendor Email
Ordered Items
Item Description
Quantity
Unit Price
Total Price
Shipping Details
Shipping Method
Tracking Number
Estimated Delivery Date
Payment Details
Payment Terms
Payment Amount
Payment Due Date
Approval
Approved By
Approved Date
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Frequently asked questions

What information should I include in the item description of my purchase order?

Include specific product codes, precise descriptions, required specifications, and any quality standards that must be met. Clarity here prevents receiving incorrect items. When applicable, reference previous orders where the same items were successfully delivered to ensure consistency in what you receive from your suppliers.

When should I issue a blanket purchase order versus individual purchase orders?

Use blanket purchase orders when you need regular deliveries of the same items over time but with flexible quantities or delivery dates. Individual purchase orders work better for one-time purchases or when specifications vary. The decision ultimately depends on your relationship with the vendor and how predictable your ordering patterns are.

What should I do if a vendor doesn’t acknowledge my purchase order?

Follow up within 24-48 hours of sending the purchase order to confirm receipt. Request written acknowledgment that includes confirmation of prices, quantities, and delivery dates. If terms differ from what you specified, address discrepancies immediately rather than waiting until delivery when options for resolution become more limited.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.