Templates
Supplier management procedure template

Supplier management procedure template

Track supplier information, evaluate performance, and manage risk in one clear, systematic format. This template helps you create an efficient process for working with vendors.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Supplier management procedure template

Track supplier information, evaluate performance, and manage risk in one clear, systematic format. This template helps you create an efficient process for working with vendors.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This supplier management procedure template allows you to establish a systematic approach to vendor relationships throughout their lifecycle. It guides you through collecting essential onboarding information, evaluating performance, and conducting thorough risk assessments so you can easily spot and address potential issues.

According to Deloitte’s research, proactive supply chain risk management reduces disruption costs by 50%. This comprehensive tool turns scattered supplier information into an organized system that drives better procurement decisions.

Related categories

Preview of the template
Entity
Page 1
Supplier Onboarding
Supplier name
Supplier contact information
Supplier website
Supplier business description
Supplier products/services
Supplier certifications
Supplier quality standards
Supplier financial stability
Supplier references
Supplier Performance Evaluation
On-time delivery
Product/service quality
Responsiveness to issues
Pricing competitiveness
Communication and collaboration
Overall supplier performance
Supplier Risk Assessment
Supplier financial risk
Supplier operational risk
Supplier reputational risk
Supplier geographic risk
Supplier cyber security risk
Overall supplier risk level
Supplier Improvement Plan
Improvement areas identified
Corrective actions planned
Timeline for implementation
Responsible parties
Progress monitoring frequency
Improvement plan status

Frequently asked questions

How can I customize this supplier management template for my specific industry?

You can adapt this template by modifying the performance metrics to reflect industry-specific priorities. For manufacturing, emphasize quality control metrics; for services, focus on responsiveness and delivery timelines. Add industry-specific certifications to the onboarding section and adjust risk categories to address your sector’s unique challenges.

What information should I collect during the supplier onboarding process?

Focus on gathering comprehensive contact information, detailed service descriptions, relevant certifications, and quality standards the supplier adheres to. Request financial stability indicators like credit ratings or financial statements, and always collect references from existing clients. This foundation helps you make informed decisions and establishes baseline expectations for the relationship.

What should I include in the supplier improvement plan?

Include specific performance gaps identified during evaluations, clearly defined corrective actions with measurable outcomes, realistic implementation timelines, and designated responsible parties from both organizations. Establish a monitoring frequency appropriate to the issue severity, and regularly update the plan status to maintain accountability and track progress toward resolution.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.