Identify safety risks that arise from changes in the workplace, while complying with industry standards and legal health and safety requirements.
A template for the Management of Change helps safety officers to identify and control health and safety risks in the workplace that arise from organisational change.Download template
Use our template for MOC-Forms to implement change.Download template
Use this digital PSSR checklist during a Management of Change and tailor the form to your business needs.Download template
Use this basic risk assessment template form to identify, evaluate and manage risks in the general workplace.Download template
Companies use a change management checklist to implement new internal processes such as occupational safety or internationalization.
Not using Management of Change can be risky. It can lead to enormous damage to the company. Depending on the nature of the change the reputation, the safety of employees or other things can be at risk if the change is not planned in detail.
Managing change is especially challenging when there is a strong pressure to change, but also when time and money are tight.
Every company has different work processes and the ways to assess them. However, there are some common cases that might require utilizing MOC checklist.
Possible changes that should be, therefore, assessed are:
It would be helpful to engage a cross-functional team for what-if brainstorming. This will benefit your assessment process. It is recommended to do this while you’re still in the planning stage.
Different staff members are usually involved in making the change, notifying or onboarding potentially affected employees and updating documents affected by the change.
One person makes a change request. Qualified professionals, typically not the MOC organisator, should review the request to decide if any potentially adverse risk impacts could come from the change, and may offer extra ideas for risk management. After the review, the change could be approved for execution, amended, or rejected. Often, final approval for making the alterations happen comes from another designated individual, independent of the review team.
To successfully carry out a Management of Change, you can follow these steps. For each of these steps you can use a separate page in your change management planning template created with Lumiform to make your MOC process clearer.
Start by identifying problems and opportunities for improvement. Describe your findings as precisely as possible to simplify the following steps and to achieve the best possible result.
Analyze the problem exactly and find the cause. Depending on the type of problem or deficit, perform a variety of analyses, such as competitive analysis, organizational analysis, or process analysis.
Now set goals to improve your business or to overcome the problems. Create a concept; you can use creative techniques to formulate them. Consider your time frame and your budget.
Now start to define measures to achieve your goals. Let professional consultants help you with this.
After you have implemented your goals and followed the individual steps, you should now control and evaluate the results. Check if you have reached your goals and see if you have been able to eliminate the problems. If the measures were not effective enough, you should analyze the problem again more exactly and if necessary go through the 5 steps again.
Lumiform's digital solution helps you manage change in a more controlled and transparent way. You always have your checklist in your pocket wherever you go. Want to change something on your management of change form? Simply adapt it to the changes without having to do everything from scratch.
With Lumiform's mobile app, you can easily perform quality and safety audits, report problems and quickly assign corrective actions to responsible colleagues. Easy communication with all team members and third parties allows you to improve internal processes and resolve incidents up to four times faster than before.
Lumiform makes it easier for you to comply with the ever-increasing legal requirements for process documentation by using the mobile app to document via smartphone or tablet and being guided by the system through all documentation processes. Clean, transparent documentation helps to avoid high fines. The easiest way to do this is with a digital solution like Lumiform.