Templates
Apartment turnover maintenance template

Apartment turnover maintenance template

The apartment turnover maintenance template helps you inspect, document, and assign maintenance tasks between tenants to minimize vacancy periods.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Apartment turnover maintenance template

The apartment turnover maintenance template helps you inspect, document, and assign maintenance tasks between tenants to minimize vacancy periods.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Enhance your apartment turnover process with this detailed maintenance checklist designed for property managers and landlords. When tenants change, this template supports you in assessing key components—fixtures, appliances, plumbing, electrical systems, doors, and windows—while documenting and assigning necessary repairs.

Maintenance and repairs represent around 80% of property management tasks, according to iPropertyManagement.com, so being organized is essential. You’ll appreciate how this checklist helps track repair costs, assign responsibilities to specific team members, and document completion dates. Ultimately, it reduces vacancy times and encourages consistent property standards across your rental units.

Related categories

Preview of the template
Apartment Turnover Maintenance Checklist
Inspect apartment for any damage or outstanding issues
Ensure all fixtures and appliances are in working order
Check for any plumbing issues (e.g. leaks, clogged drains)
Inspect electrical systems (e.g. outlets, lighting)
Verify that all doors and windows are functioning properly
Ensure the apartment is clean and ready for the next tenant
Assign tasks to specific maintenance team members
Document any repairs or replacements needed
Provide a detailed report on the apartment's condition
Repairs and Replacements
Describe any repairs or replacements needed
Estimated cost of repairs
Assigned maintenance team member
Anticipated completion date

Frequently asked questions

How should I prioritize repairs on my apartment turnover checklist?

Focus first on safety and functionality issues like plumbing leaks, electrical problems, and broken appliances. Next, address cosmetic issues that impact marketability. Create urgency based on how each item affects habitability and your ability to show the unit to prospective tenants. Remember that quick turnarounds minimize vacancy losses.

How detailed should my documentation be when completing an apartment turnover checklist?

Document thoroughly enough to justify security deposit deductions and plan maintenance work. Take photos of damage, write specific descriptions (not just “damaged wall” but “3-inch hole in living room wall”), note measurements where relevant, and record model numbers of appliances needing repair. This creates accountability and clear work orders.

When should I start the apartment turnover inspection process?

Begin the initial inspection as soon as you receive move-out notice, ideally with the tenant present. This gives you time to order parts, schedule contractors, and plan the turnover timeline. Complete a second, more thorough inspection immediately after the tenant vacates to catch any issues that developed during move-out.

How can I use the apartment turnover checklist to reduce future maintenance issues?

Use the checklist data to identify recurring problems across your properties. If multiple units have similar plumbing issues, consider preventive maintenance or system upgrades. Track which appliances fail most frequently to inform future purchasing decisions. The patterns revealed through consistent documentation help you counduct preventive maintenance.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.