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Rental property safety inspection checklist template

Rental property safety inspection checklist template

Use this template to inspect the rental property for signs of wear and tear that could affect living conditions. This checklist will help determine if the price matches the quality.

Use this template
or download pdf
Rental property safety inspection checklist template

Use this template to inspect the rental property for signs of wear and tear that could affect living conditions. This checklist will help determine if the price matches the quality.

Use this template
or download pdf

About the Rental property safety inspection checklist template

Thorough property inspections are essential for maintaining safe, livable spaces and protecting your business from liability. This rental property safety inspection checklist helps you standardize assessments across all properties. With this customizable template, you can track essential safety features like smoke detectors, secure entryways, and structural integrity in a clear, consistent format.

A step-by-step guide to using the rental property safety inspection checklist

Whether you’re inspecting a single unit or multiple properties, following these steps will help you make the most out of the template:

  1. Customize the template to fit your property. Before conducting your first inspection, review the checklist and tailor it to your specific needs. Add, remove, or edit items to reflect unique features or requirements of the property—like specialized equipment, regional safety codes, or tenant-specific concerns.
  2. Conduct a systematic walkthrough. Work through the property room by room, following the checklist in order. Pay close attention to safety features, structural elements, and wear-and-tear. For any issues, use the template’s photo upload option to document problems visually alongside written notes.
  3. Record detailed findings during the inspection. Use your mobile device to fill out the checklist in real-time. Include clear descriptions of any issues and categorize findings for easier follow-up later.
  4. Share the completed inspection with stakeholders. Once finished, share the results with your team or client directly through the app. This provides a transparent record of the inspection and keeps everyone on the same page regarding any needed repairs or improvements.
  5. Analyze data and track progress over time. Over time, use the app’s analytics to identify recurring safety concerns or maintenance patterns. This helps you plan preventive measures and streamline future inspections, reducing long-term risks.

When to use the rental property safety inspection checklist

This checklist is essential whenever you need to assess the condition of a rental unit. This could be before a tenant moves in, during routine property inspections, or when preparing a unit for a new lease.

It’s also invaluable for documenting property conditions in case of disputes, insurance claims, or legal requirements. You can also implement it to stay consistent across multiple properties, ensuring every unit meets the same safety and quality standards.

Whether you’re managing a single rental or an extensive portfolio, the checklist helps you streamline inspections, address issues quickly, and maintain accurate records. This way, you can minimize risks and protect both your tenants and your business.

Get started with Lumiform’s rental property safety inspection checklist today

Keeping your properties safe and compliant is easier with Lumiform’s rental property safety inspection checklist. This template helps you stay organized, record findings, and tackle inspections efficiently. From identifying safety concerns to documenting property conditions, it’s built to keep your workflow smooth and reliable.

Related categories

  • Health and safety management templates
  • General templates
  • Workplace safety templates
Preview of the template
Audit
Overall Condition
Apartment Overall left in Good Condition
Property Exterior in Good Condition
Entrance
Keys Surrendered or Given to Tenant
Door in Good Condition
Windows in Good Condition
Floors in Good Condition
Wall in Good Condition
Stairs in Good Condition
Kitchen
Appliances in Working Condition and Clean
Cabinets Clean and not Damaged
Windows in Good Condition
Walls in Good Condition
Floor in Good Condition
Doors in Good Condition
Light Fixtures & Outlets in Good Condition
Bathrooms
Windows in Good Condition
Doors in Good Condition
Floor in Good Condition
Walls in Good Condition
Light Fixtures & Outlets in Good Condition
Closet in Good Condition
Bathtub Clean & Tiles and in Good Condition
Toilet In working order
Sink & Mirror clean and in Good Condition
Dining Room
Windows in Good Condition
Doors in Good Condition
Floor in Good Condition
Walls in Good Condition
Light Fixtures & Outlets in Good Condition
Closet in Good Condition
Bedroom One
Windows in Good Condition
Doors in Good Condition
Floor in Good Condition
Walls in Good Condition
Light Fixtures & Outlets in Good Condition
Closet in Good Condition
Bedroom Two
Windows in Good Condition
Doors in Good Condition
Walls in Good Condition
Floor in Good Condition
Light Fixtures & Outlets in Good Condition
Closet in Good Condition
Bedroom Three
Windows in Good Condition
Doors in Good Condition
Walls in Good Condition
Floor in Good Condition
Light Fixtures & Outlets in Good Condition
Closet in Good Condition
Laundry Area
Appliances working and in Good Condition
Connections and Vent
Attic or Basement
Overall left in in Good Condition
Comments or Other
Inspector
Tenant
This template was downloaded 3 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamMastering property management system (PMS): A detailed guideBuilding maintenance: A comprehensive guide (with case studies & free examples)Hazard identification: A guide for safer workplaces
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Template collections

See comprehensive collections of best practice templates related to this topic.

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10 reasons why workplace safety is importantHow to perform safety inspectionsHow to sustain trust, safety and sustainability in vacation rentalsSpotless hospitality: the importance of housekeeping in hotels and accommodations

Frequently asked questions

What should I check during a rental property safety inspection?

Focus on areas that impact the tenant’s safety and the property’s condition. Check for working smoke and carbon monoxide detectors, secure doors and windows, proper lighting, and trip hazards like loose stairs. Pay attention to plumbing for leaks, electrical outlets for damage, and signs of mold or pest activity.

How do I prepare for a rental property safety inspection as a landlord?

Review the property’s maintenance history to identify recurring issues. You can then inspect safety equipment like fire extinguishers and alarms to confirm they’re up-to-date and functioning. Walk through the property beforehand to address minor problems—like replacing lightbulbs or fixing squeaky doors—before the formal inspection.

What are the common safety hazards found during property inspections?

Some of the most common safety hazards include faulty electrical wiring, blocked emergency exits, loose or broken handrails, and malfunctioning smoke detectors. Other issues often include plumbing leaks, pest infestations, or mold growth in damp areas. Slippery floors and poorly lit staircases can also pose risks.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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