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Daycare registration form

Daycare registration form

This daycare registration form template helps you gather essential details like child information, parent or guardian contacts, and schedule preferences.

Use this template
or download pdf
Daycare registration form

This daycare registration form template helps you gather essential details like child information, parent or guardian contacts, and schedule preferences.

Use this template
or download pdf

About the Daycare registration form

The enrollment process for a daycare center usually requires several steps, from responding to inquiries to collecting tuition. A daycare registration form provides you with a customizable solution to efficiently document child and family details, medical information, and emergency contacts in one place. With this form, you can simplify the intake process and create a smoother experience for both staff and families.

A step-by-step guide to using the daycare registration form

Follow these steps to add the form seamlessly into your enrollment process:

  1. Customize the form to fit your needs. Start by editing the form within the Lumiform app, adding or adjusting fields to match the information your daycare requires. You can include fields for allergies, emergency contacts, and schedule preferences specific to your center.
  2. Share the form with parents. Send the form to parents via email or through a secure link. They can easily fill it out online, which reduces paperwork and speeds up the process. This eliminates the need for manual data entry, allowing you to focus more on what matters—caring for the children.
  3. Collect and review the information. Once parents complete the form, review the details and verify any important information like allergies or medical conditions. You can save the data securely on the app for quick reference by your team.
  4. Assign roles and responsibilities. Use the form to assign specific team members to track and manage the information. For example, designate staff to handle medical conditions, billing inquiries, or enrollment scheduling.
  5. Update and monitor information regularly. Keep the form on hand and update it as needed when parents provide new details or changes, such as new emergency contacts. This way, your team is always working with the most up-to-date information.

Best practices for using the daycare registration form

Here are some tips for making the most of this registration form.

Feel free to edit the fields to match your specific needs. Each daycare may have different requirements depending on regulations or internal policies, so adjust the form to capture the details most important for your center.

Once a form has been filled out, review it promptly for completeness and accuracy. Missing or incorrect information can cause delays and confusion, so assign a team member to check each form thoroughly as soon as it’s submitted.

Don’t forget to regularly update contact and emergency information. Parents may change phone numbers or emergency contacts over time, so it’s essential to review and update this information frequently. You can make it a routine, such as asking parents to confirm their details at the start of each term or after any major event.

Download Lumiform’s daycare registration form today

With the daycare registration form, you can organize and manage enrollment details efficiently. Customize the form to fit your daycare’s specific requirements and gather essential child, parent, and emergency contact information in one place. Stay on top of key details and minimize errors with this easy-to-use solution.

Related categories

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Preview of the template
Page 1
Child Information
Child's Full Name
Date of Birth
Gender
geolocation!!!
Allergies or Medical Conditions
Parent/Guardian Information
Parent/Guardian 1 Name
Relationship to Child
Phone Number
Email Address
Parent/Guardian 2 Name
Relationship to Child
Phone Number
Email Address
Emergency Contacts
Contact 1 Name
Relationship to Child
Phone Number
Contact 2 Name
Relationship to Child
Phone Number
Enrollment Details
Desired Start Date
Schedule Preference
Days of the Week
(e.g. 7:00 AM - 6:00 PM)

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Frequently asked questions

How can I make sure parents complete the daycare registration form accurately?

To improve accuracy, provide clear instructions on how to fill out the form, and highlight any required fields. You can also go over the form with parents, either in person or over the phone, to clarify any questions.

What should I include in the daycare registration form beyond basic contact information?

In addition to contact details, include fields for medical conditions, allergies, authorized pick-up persons, and emergency contacts. You may also want to get information about dietary restrictions, schedules, and any special needs or accommodations the child might require.

How often should I update the daycare registration information?

Review and update registration information at least once a year, or whenever parents inform you about changes such as new emergency contacts or medical updates. It’s a good idea to send a reminder at the start of each term to confirm that all details are still accurate.

What should I do if a parent provides incomplete information on the form?

If you receive an incomplete form, reach out to the parent as soon as possible to request the missing details. You can make this process easier by highlighting incomplete sections before returning the form or by sending a follow-up message that outlines what still needs to be filled in.

Should I require a new registration form each year for returning children?

Yes, it’s best to have returning children fill out a new registration form each year. This helps capture any changes in contact information, medical conditions, or scheduling preferences. It also gives you an opportunity to update emergency contacts and ensure that you have the most current details on file.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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