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Daycare daily report template

Daycare daily report template

This daycare daily report form is a general daily sheet used to record children’s overall behavior in the facility.

Use this template
or download pdf
Daycare daily report template

This daycare daily report form is a general daily sheet used to record children’s overall behavior in the facility.

Use this template
or download pdf

About the Daycare daily report template

Keeping parents updated is a top priority for daycares. The daycare daily report template makes it easy for your team to share crucial details about each child’s day—like meals, naps, and play time. This template helps you track key activities so parents feel confident about their little ones’ care. Use it to simplify communication and reduce administrative hassle so you can focus more on taking care of kids.

A step-by-step guide to using the daycare daily report template

Here’s a quick guide to help you and your team maximize this tool:

  1. Open the template and set it up in the Lumiform app. You can customize fields for the most relevant details, like meals, nap times, and activities. As your daycare’s needs change, feel free to edit the template.
  2. Assign roles to team members to boost accountability. The form is accessible via the mobile app, so teachers or caregivers should fill in the template at set intervals, like after lunch or nap time, to ensure real-time accuracy.
  3. Track meals, naps, and learning activities for each child in detail. You can use different input options (text, checkboxes, photos) to capture information efficiently and minimize time spent on paperwork.
  4. Add special notes or alerts that can be flagged for parents, like any mood changes or special accomplishments. This keeps parents informed beyond the basics and helps build trust.
  5. Review and analyze reports at the end of the day. Lumiform allows you to generate instant reports from the collected data, helping you spot patterns—like nap issues or food preferences—so you can make adjustments moving forward.

Best practices for using the daycare daily report template

To get the most out of the template, it’s important to be consistent and thorough. First, always fill out the report in real time, not at the end of the day. This allows you to capture accurate details about activities as they happen, avoiding any gaps or forgotten moments by the time you’re wrapping up.

Another tip is to add personalized notes about a child’s mood or behavior changes. Parents appreciate insights beyond just the basics, like a child being extra happy after arts and crafts or showing more interest in reading. These observations give parents a clearer picture of their child’s development and day-to-day experiences.

It’s also important to avoid skipping sections. Each part of the report contributes to a full understanding of the child’s day, and omitting details could lead to gaps in communication or missed opportunities for improvement.

Download Lumiform’s daycare daily report template today

Use this daycare daily report template to keep all the important details in one place, making it easier to track activities and meals. It’s customizable, so you can adapt it to your daycare’s unique needs, while keeping reporting consistent across your team. Stay organized and improve communication with parents by using a tool that makes daily updates simple and quick.

Related categories

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Preview of the template
Audit
Parent's Corner
Instructions or General Notes
Meals
Add Breakfast
Food
Quantity
Add Lunch
Lunch
Quantity
Add Snack
Food
Quantity
Rest
Did the child rest/ nap?
Record the rest/ nap time
Start
End
Learning
Today the child played and learned
Please Specify
Completion
The child's overall mood today was
Comments/ Notes
Teacher's Full Name and Signature
This template was downloaded 3 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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Frequently asked questions

What’s the best way to organize daycare reports for multiple children?

Using a tool like Lumiform allows you to easily manage daycare reports for several children. You can create individual profiles for each child and organize their reports within the app. This makes it simple to retrieve records by name, date, or specific activity so you don’t miss important details.

How do I track behavior patterns using the daily report?

With Lumiform’s customizable fields, you can track specific behaviors—like mood changes, social interactions, or reactions to different activities. Over time, you’ll notice patterns or shifts in behavior. Review these notes regularly to identify trends, such as changes in mood after certain activities or routines that positively impact behavior.

How can daycare reports help with tracking long-term development?

Daycare reports, when filled out consistently, offer a rich history of a child’s daily activities, moods, and milestones. By looking back on past reports, you can observe progress in areas like social skills, language development, and even physical milestones. This data can be valuable during parent-teacher meetings or for creating individualized learning plans.

What’s the best way to use reports to communicate with parents who don’t check them often?

For parents who may not check reports daily, highlight the most important information in the comments section. Mention specific behaviors, achievements, or concerns that require attention. You can also encourage parents to review weekly summaries, providing an overview of their child’s progress.

How often should I update the daycare daily report throughout the day?

Ideally, update the daycare report at regular intervals, such as after meals, naps, and key activities. This way, the information is accurate and fresh, capturing real-time details about each child’s day. Avoid leaving all updates for the end of the day, as this can lead to missed or inaccurate entries.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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