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Daycare supply list template

Daycare supply list template

Manage your daycare’s essential supplies with this customizable daycare supply list template. Organize everything from diapers to cleaning products and keep your inventory updated.

Use this template
or download pdf
Daycare supply list template

Manage your daycare’s essential supplies with this customizable daycare supply list template. Organize everything from diapers to cleaning products and keep your inventory updated.

Use this template
or download pdf

About the Daycare supply list template

It’s essential for a daycare to have a well-maintained stock of supplies, including diapers and wipes, mats, toys, and eating utensils. This daycare supply list template helps you stay on top of essential items, keeping your daycare properly equipped and running smoothly. You’ll save time and energy that would otherwise be spent manually tracking supplies, and it’ll be easier for your team to maintain a clean, nurturing environment for the children.

Manage your inventory with the daycare supply list template

The daycare supply list template is designed to be both comprehensive and easy to use. It breaks down essential supplies into clear categories like general supplies, diapering, feeding, and nap time supplies.

Each section is organized with checkboxes or number fields, allowing you to quickly tick off items or enter quantities. This way, your team is aware of what they need for smooth daily operations.

You can customize each section to fit your daycare’s specific requirements, adding or removing items as needed. This makes the whole process easier for you and also reduces the chance of missing important supplies. Your staff can handle day-to-day needs properly, with a centralized checklist that everyone can access and update.

How to use the daycare supply list template

Using the daycare supply list template is straightforward, and with just a few steps, you’ll be able to add it to your regular operations:

  1. Customize the template to fit your needs. Before you begin, edit the template within the Lumiform app to reflect the supplies your daycare requires. You can edit the categories such as general supplies, diapering, or nap time supplies to match your unique inventory list.
  2. Assign roles and responsibilities. Designate team members to be responsible for updating and maintaining the supply list. Leverage the app’s role assignment feature to clearly define who is in charge of each item—whether it’s cleaning, diapering, or feeding supplies.
  3. Conduct regular supply checks. Make it a routine for staff to go through the checklist at the start or end of each day. This ensures that all necessary items are available, and any missing items can be restocked promptly. Regular checks keep your daycare running smoothly.
  4. Track inventory levels with response types. The template includes multiple response options like “Yes,” “No,” and “N/A,” or you can enter specific numbers for items like diapers or wipes. This gives you flexibility and accuracy when tracking which supplies need replenishing.
  5. Use analytics to spot trends. Over time, you can use the app’s data analysis feature to see patterns in supply usage. This allows you to anticipate needs, order in bulk, and avoid last-minute shortages.

Download Lumiform’s daycare supply list template today

Keep your daycare running smoothly with the supply list template. This customizable checklist helps you manage supplies efficiently so that your team is always stocked with essential items like diapers, wipes, and napkins. Improve your inventory tracking and avoid last-minute shortages by adding this simple but effective template to your daily routine.

Related categories

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Preview of the template
Page 1
General Supplies
Disinfecting wipes
Hand sanitizer
Disposable gloves
Facial tissues
Paper towels
Trash bags
Cleaning supplies (e.g. all-purpose cleaner, disinfectant)
Diapering Supplies
Diapers
Diaper wipes
Diaper rash cream
Diaper disposal bags
Changing pad
Feeding Supplies
Bibs
Sippy cups
Utensils (spoons, forks)
Plates and bowls
Napkins
Clothing Supplies
Extra clothing (shirts, pants, socks, underwear)
Rain jacket/poncho
Sunhat
Sweatshirt/sweater
Personal Care Supplies
Toothbrush
Toothpaste
Comb/brush
Sunscreen
Bug spray
Activity Supplies
Crayons
Coloring books
Puzzles
Play dough
Blocks
Nap Time Supplies
Crib sheet
Blanket
Pillow
Sleep sack
First Aid Supplies
Band-aids
Antiseptic wipes
Gauze pads
Medical tape
Thermometer

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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Frequently asked questions

What supplies should always be on hand in a daycare?

A daycare should always have diapers, wipes, disinfecting wipes, tissues, and hand sanitizer. You’ll also want to have extra clothing, feeding utensils, and first aid items like band-aids and gauze. Keep a well-stocked inventory of these essentials so your daycare is prepared for the day-to-day needs of children and staff.

How often should I update a daycare supply list?

It’s best to update your daycare supply list at least once a week. Regular updates allow you to stay on top of what’s running low and what needs to be restocked. For busier daycares, checking supplies daily can prevent shortages and allow time for timely orders or purchases.

What’s the best way to organize daycare supply storage?

Categorize supplies based on their use—diapering, feeding, cleaning, and first aid, for example. Label storage areas clearly and keep frequently used items easily accessible. Use stackable bins or shelves to maximize space and avoid clutter. This makes it quicker for staff to grab what they need, reducing downtime.

How do you keep track of daycare supplies during busy days?

On busy days, you can use a digital tool like Lumiform to simplify supply management. With Lumiform, you can assign team members to check specific supply categories and mark off items in real-time. This helps your team stay on top of supply levels even during hectic periods.

How do I handle missing or low supplies at a daycare?

When you notice supplies running low, it’s essential to reorder or purchase immediately. Keep a small emergency stock of crucial items like diapers or cleaning supplies to avoid shortages. Additionally, using the daycare supply list template above helps you track inventory and spot gaps early, giving you time to replenish before items run out.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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