Templates
Gemba walk checklist template

Gemba walk checklist template

Enhance operational excellence with this template. Systematically document challenges, interviews, and opportunities during Gemba walks to identify inefficiencies.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Gemba walk checklist template

Enhance operational excellence with this template. Systematically document challenges, interviews, and opportunities during Gemba walks to identify inefficiencies.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This Gemba walk checklist template takes you beyond casual workplace walkthroughs to strategic process improvement. The template features dedicated sections for observing workflow, identifying the 8 wastes of lean, and documenting actionable insights from frontline workers. When facing recurring production delays, you can use this template to methodically document observations across departments, revealing hidden inefficiencies that reports and meetings might miss.

The template was designed specifically for operations managers and lean practitioners who need to bridge the gap between what they think happens in their processes and what actually occurs on the shop floor.

Related categories

Preview of the template
Audit
General Information
List of participants:
Department:
Description of work:
Analyzing processes
What is the standard or method by which you are working?
What is the aim we’re trying to accomplish with this process?
Does the standard or process appear clear?
What are we doing/do you do to meet the standard or process?
What can we do to make the process better?
Problem-solving
What can we do to flag nonconformances directly so we can perform corrective action?
What have you done to fix the root of the problem?
What kind of problems are you running into here?
Why is this a challenge?
What is the next plan?
Tools and resources
Are our data and charts updated?
Do you have everything you need for this method?
What would support break down obstacles to solving problems?
Continuous improvement
What is the currently the highest priority and why?
What do you want to improve today?
Do you have any other questions?
Completion
Any further observations or recommendations?
Name and Signature of the Inspector:
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Frequently asked questions

What should I focus on during my first Gemba walk using this checklist?

For your first walk, focus on observing without judgment. The checklist helps you document current processes rather than immediately suggesting changes. Pay special attention to workflow, communication between team members, and any visible bottlenecks. Remember that building rapport with workers is just as important as collecting technical observations.

How often should I conduct Gemba walks with this checklist?

The ideal frequency depends on your organization’s needs, but most companies benefit from weekly or bi-weekly walks. Use the checklist for scheduled walks and keep a simplified version handy for spontaneous observations. Regular walks establish a rhythm that normalizes the practice and demonstrates your commitment to continuous improvement.

How can I ensure employees don’t feel scrutinized during Gemba walks?

Communicate clearly that the checklist focuses on processes, not people. Explain before walks that you’re there to understand challenges they face, not to evaluate performance. Ask open-ended questions from the template’s employee engagement section and genuinely listen to responses. Consistently follow up on issues raised to build trust.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.