Templates
IT asset management process template

IT asset management process template

Track hardware, plan maintenance, and log disposals with one consistent tool. This template helps you keep your IT asset records accurate, clear, and audit-ready.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
IT asset management process template

Track hardware, plan maintenance, and log disposals with one consistent tool. This template helps you keep your IT asset records accurate, clear, and audit-ready.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our IT asset management process template gives you immediate control over your technology investments throughout their entire lifecycle. You’ll gain a structured framework for tracking hardware, software, and digital assets from acquisition to disposal. This template helps you avoid costly compliance violations and reduce unnecessary spending by identifying unused licenses and aging equipment before they become liabilities.

According to a study by Gartner, organizations that implement formal IT asset management processes typically reduce their IT costs by 30% within the first year. With clear workflows for inventory management, maintenance scheduling, and disposal procedures, you’ll transform chaotic asset tracking into a streamlined operation that supports strategic technology decisions.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Inventory
Asset ID
Asset Type
Manufacturer
Model
Serial Number
Purchase Date
Warranty Expiry Date
Asset Location
Assigned To
Asset Maintenance
Maintenance Schedule
Last Maintenance Date
Next Maintenance Due
Maintenance Provider
Maintenance Cost
Asset Disposal
Disposal Reason
Disposal Date
Disposal Method
Disposal Approver

Frequently asked questions

What information should I include in my IT asset inventory?

Your IT asset inventory should include unique identifiers (serial numbers, asset tags), purchase information (date, cost, vendor), current location, assigned user, hardware specifications, installed software, warranty details, maintenance history, and expected retirement date. This comprehensive tracking enables better lifecycle management and financial planning.

What are the most common challenges when implementing an IT asset management process?

The most common challenges include maintaining accurate inventory as assets move throughout the organization, securing stakeholder buy-in across departments, integrating with existing systems, and establishing consistent procedures for asset lifecycle events. Successful implementation requires clear communication and demonstrating early wins through cost savings or improved compliance.

What key performance indicators should I track for IT asset management?

Focus on tracking asset utilization rates, mean time between failures, average asset lifespan compared to industry standards, software license compliance percentage, and cost savings from redeployment versus new purchases. These metrics demonstrate the value of your asset management process and identify areas for continuous improvement.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.