Templates
IT asset management SOP template

IT asset management SOP template

Standardize how you document, track, and manage your company’s IT assets from purchase to disposal with this SOP template.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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or Download template as PDF
IT asset management SOP template

Standardize how you document, track, and manage your company’s IT assets from purchase to disposal with this SOP template.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The IT asset management SOP template provides a structured framework for tracking and controlling your organization’s technology assets throughout their entire lifecycle. From acquisition and deployment to maintenance and disposal, this template ensures nothing falls through the cracks. We created this template to address the common challenge of asset visibility.

This template establishes standardized procedures for asset acquisition, labeling, database management, deployment, updates, retirement, and environmentally responsible disposal—transforming scattered practices into a cohesive system that supports compliance requirements and optimizes resource allocation.

Related categories

Created by

Author Name Ima Ocon
Preview of the template
Entity
Page 1
Asset Inventory
List all IT assets (hardware, software, network devices, etc.)
Provide a unique identifier for each asset
Capture the asset type (desktop, laptop, server, etc.)
Document the asset's make, model, and serial number
Note the asset's physical location
Identify the assigned user or department
Record the purchase date and cost
Specify the warranty and maintenance information
Indicate the asset's current condition (good, fair, poor)
Asset Lifecycle Management
Establish procedures for asset acquisition
Define guidelines for asset deployment
Describe the process for asset relocation
Document the asset retirement and disposal procedures
Implement a regular review and update of the asset inventory
Asset Monitoring and Maintenance
Outline the monitoring and reporting processes for assets
Specify the maintenance schedule and procedures for each asset type
Describe the troubleshooting and repair workflows
Define the escalation process for asset-related issues
Implement a system for tracking asset-related incidents and resolutions
Asset Security and Compliance
Establish policies for secure storage and handling of assets
Outline the access control and authorization procedures
Document the data protection and backup measures for assets
Specify the compliance requirements for asset management
Implement regular audits and risk assessments for IT assets
Roles and Responsibilities
Define the responsibilities of the IT asset manager
Outline the roles and duties of the IT support team
Specify the responsibilities of asset owners and users
Establish a process for communicating asset-related policies and procedures
Implement a training program for asset management practices

Frequently asked questions

What is the difference between an SOP and a policy in IT asset management?

An SOP (Standard Operating Procedure) gives step-by-step instructions on how to perform specific asset-related tasks, like tagging new equipment or retiring old devices. A policy, on the other hand, sets the rules—like who is allowed to approve purchases or how often inventories must be reviewed. Think of the SOP as the “how” and the policy as the “why and who.”

What are the benefits of implementing an IT asset management SOP?

Implementing an IT asset management SOP reduces unnecessary purchases, minimizes license compliance risks, improves budget forecasting, extends asset lifespan through proper maintenance, strengthens security by tracking vulnerable assets, and creates accountability through clear ownership assignment and documented procedures.

How does an IT asset management SOP help with compliance audits?

An IT asset management SOP creates an audit trail documenting asset history from acquisition to disposal. This systematic record-keeping demonstrates due diligence, provides quick access to required information during audits, and helps identify compliance gaps before external auditors do.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.