Templates
IT scope of work template

IT scope of work template

Define IT project deliverables, technical tasks, roles, and timelines for your team.

Use this template
or download pdf
IT scope of work template

Define IT project deliverables, technical tasks, roles, and timelines for your team.

Use this template
or download pdf

This IT scope of work template gives you a systematic way to define project requirements, technical deliverables, timelines, and responsibilities for IT initiatives. You can use for diverse purposes, whether you’re managing software rollouts, infrastructure upgrades, or complex integrations. It’s designed for IT managers and project leads who need to document expectations clearly and ensure alignment across teams or with external partners.

According to research by McKinsey and the University of Oxford, IT project cost overruns are attributed the most to missing focus and execution issues. Both of these can be addressed with a well-defined scope of work. On top of this template, we also have dedicated forms for construction, consulting, and engineering projects.

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Preview of the template
Page 1
Project Overview
Project Name
Project Description
Start Date
End Date
Project Manager
Scope of Work
Key Objectives
Deliverables
Roles and Responsibilities
Acceptance Criteria
Assumptions
Exclusions
Pricing and Timeline
Estimated Hours
Hourly Rate
Total Estimated Cost
Payment Terms
Pricing and Timeline
Estimated Hours
Hourly Rate
Total Estimated Cost
Payment Terms
Signatures
Client Signature
Date
Vendor Signature
Date

Frequently asked questions

What common mistakes do companies make when drafting an IT scope of work?

Common errors include vague requirements, missing deliverables, unrealistic timelines, and unclear roles. Overlooking compliance or data security needs can also lead to serious setbacks. Clear, specific language and regular reviews can prevent these issues.

What happens if the IT scope of work is not followed during implementation?

Ignoring the scope can lead to missed deadlines, unexpected costs, and deliverables that don’t match business needs. It also creates frustration between clients and IT teams, often resulting in disputes or loss of trust.

How can companies ensure their IT scope of work covers security and compliance needs?

Businesses should collaborate with compliance and security experts when drafting the scope. Include specific references to relevant standards, data protection requirements, and review points to make sure security is built into every phase of the project.

How should you handle changes to the IT scope of work during a project?

Use a formal change management process: document every proposed change, review its impact on budget and timelines, and get written approval from all stakeholders. This approach keeps the project controlled and avoids surprise overruns.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.