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Petty cash reconciliation form

Petty cash reconciliation form

Gain control over your team’s petty cash expenses with this reconciliation form, which keeps your records accurate and transparent.

Use this template
or download pdf
Petty cash reconciliation form

Gain control over your team’s petty cash expenses with this reconciliation form, which keeps your records accurate and transparent.

Use this template
or download pdf

About the Petty cash reconciliation form

Tracking petty cash might seem straightforward, but when multiple team members make transactions, it’s easy for details to get missed. A petty cash reconciliation form helps you keep tabs on every expense–spent, logged, and replenished—so nothing is overlooked. Use it to simplify monthly cash reviews, prevent budget leaks, and keep your accounting team happy with accurate, fully verified records.

Streamline expense tracking with the petty cash reconciliation form

The petty cash reconciliation form is designed to help you manage cash flow efficiently. With clear sections for disbursements, receipts, replenishments, and cash on hand, you’ll have a full view of your petty cash status at a glance. Each field prompts team members to input precise information, while “yes” or “no” options streamline verification, keeping responses consistent and easy to track.

The form allows you to quickly verify cash flow against receipts, ensuring all transactions align without going through the hassle of manual calculations. By documenting each detail accurately, you’ll reduce errors, improve accountability, and spend less time on audits.

How to use the petty cash reconciliation form

Here’s a step-by-step guide to getting the most out of this form.

  1. Set up and personalize: Begin by setting the petty cash fund amount and entering the reporting period start and end dates. This keeps all cash entries organized and tailored to your accounting cycle. The form is fully editable, so you can adjust fields to fit your business needs directly in the app.
  2. Record each disbursement accurately. Log each cash transaction in real time, noting the purpose, amount, and date. Encourage team members to attach photos of receipts through the app. This keeps everything documented in one place and minimizes lost receipts.
  3. Verify receipts and approvals. For each expense, verify that receipts are attached and properly approved. This step reduces discrepancies and keeps your team accountable. The form’s “yes” or “no” checkboxes make verification easy, fast, and consistent.
  4. Update the replenishment section regularly. Once petty cash runs low, record the total amount replenished. Confirm approvals and note that the fund matches recorded expenses, ensuring a smooth reconciliation process.
  5. Track cash on hand. Use the “petty cash on hand” section to verify remaining cash amounts regularly. This helps you stay within budget, manage cash flow effectively, and prevent overspending.

Maintain accurate records with Lumiform’s petty cash reconciliation form

Simplify petty cash management and save valuable time by using this easy-to-fill reconciliation form. With designated sections for disbursements, receipts, and approvals, you’ll have a clear overview of your cash flow, making it easier to monitor. This template empowers you to stay organized and keep small expenses in check with less effort.

Related categories

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Preview of the template
Page 1
Petty Cash Information
Petty Cash Custodian Name
Petty Cash Fund Amount
Reporting Period Start Date
Reporting Period End Date
Petty Cash Disbursements
Total Petty Cash Disbursed
Petty Cash Reimbursement Receipts Attached
Receipts Properly Approved
Receipts Properly Documented
Petty Cash Replenishment
Total Petty Cash Replenished
Replenishment Request Approved
Replenishment Amount Reconciled
Petty Cash On Hand
Total Petty Cash On Hand
Petty Cash On Hand Verified
Preparer Information
Prepared By
Signature
Prepared Date

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Topic guides

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Frequently asked questions

What are the steps in cash reconciliation?

The basic steps for reconciling petty cash are straightforward: start by counting the cash on hand, then add up all receipts, and compare this total to your petty cash fund amount. If there are discrepancies, investigate any missing receipts or errors in entries. Finally, document all findings and make adjustments as necessary.

How can I prevent errors when handling petty cash transactions?

To reduce errors, use a structured system like Lumiform’s petty cash reconciliation form. This form gives your team clear steps and fields for each entry, minimizing missed details and ensuring consistency. Encourage employees to log each transaction immediately and attach receipts through the app, so records are organized and accessible.

What should I do if petty cash doesn’t balance at the end of the period?

If petty cash doesn’t balance, first double-check each receipt and entry. Look for missing documentation or calculation errors. If you still can’t identify the cause, make a note of the discrepancy and monitor future balances to see if the issue recurs.

Who should be responsible for managing petty cash reconciliation?

Assign petty cash reconciliation to a specific person, often the petty cash custodian or a finance team member, for accountability. This person should have strong attention to detail and understand the reconciliation process clearly. If possible, conduct periodic audits by a second party to enhance oversight.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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