Templates
Simple work order template

Simple work order template

Request, track, and document maintenance tasks with a straightforward form that covers essential work order information.

Use this template
or download pdf
Simple work order template

Request, track, and document maintenance tasks with a straightforward form that covers essential work order information.

Use this template
or download pdf

This simple work order template delivers exactly what busy maintenance managers need: a straightforward system to request, track, and document service work. The single-page format includes essential fields for work order numbers, customer information, work descriptions, and completion details, without unnecessary complications that slow down your process.

Studies show maintenance professionals spend approximately 45% of their working hours retrieving information from documents. This template’s focused design reduces time wasted searching for information. You’ll appreciate how it standardizes communication between departments, creates accountability through completion verification, and maintains clear records for accurate billing and future reference.

Related categories

Preview of the template
Page 1
Work Order Details
Work Order Number
Date
Customer Name
Customer Address
Customer Phone
Description of Work
Service Completion
Work Completed
Materials Used
Labor Hours
Total Cost

Frequently asked questions

How do you ensure technicians provide all the necessary details when completing a work order?

Set required fields on the template and train your team on proper documentation. Hold brief review sessions to emphasize the importance of recording materials used, labor hours, and completion status. Consider implementing a quick quality check where supervisors review work orders before filing to ensure all critical information has been captured.

Can you use this simple work order template for both scheduled and emergency maintenance?

Yes, this versatile template works for both scenarios. For scheduled maintenance, fill it out in advance with detailed instructions. For emergencies, focus on capturing essential information quickly, such as the problem description and priority level. You can add more details about materials used and labor hours after you’ve resolved the emergency.

How can you modify this simple work order template for specific maintenance tasks?

Customize the template by adding fields relevant to your operations while maintaining its simplicity. For equipment maintenance, add fields for model/serial numbers and maintenance history references. For facility repairs, include location details and access instructions. Keep modifications minimal and focused on information that directly impacts work completion and documentation.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.