Site diary software for daily site records

Yes. In Lumiform, any user can create an action directly from a checklist without needing to go through a manager first. You assign the action, set a due date, and route it to the right person. When the action is completed, the system sends an automatic notification. Your supervisor gets confirmation without having to manually log in and check.

Yes. On any checklist item, you can add a text comment and attach photos directly from your mobile device. This applies whether you mark something as not done, flag a defect, or note an issue. The notes and photos are saved with that specific checklist entry and appear in the completed report.

Yes. When a defect is flagged during an inspection, an action gets created to track the fix. Once the repair is completed, the action is marked as resolved. The original inspection report retains the record that the issue was identified, and the linked action shows when it was closed and by whom. This gives you a clear audit trail: the problem was found, and the resolution is documented, all in one place.

Yes, actions can be assigned to external contractors, suppliers, or third-party service providers via email. The recipient receives a link to the action, can add comments, upload evidence, and mark the task as completed without requiring a full Lumiform user account. This makes it easier to involve external stakeholders in corrective actions and follow-up processes while maintaining a complete audit trail.

Lumiform works offline on mobile devices, allowing users to complete inspections, capture photos, and record information even in locations without network coverage. Once an internet connection becomes available, all data syncs automatically to the platform. This is particularly useful for construction sites, warehouses, remote facilities, and field operations where connectivity cannot always be guaranteed.

Yes. Completed inspections can be reviewed by supervisors before being finalized or shared. Managers have access to the submitted data, including comments, photos, signatures, and corrective actions, allowing them to verify the information and ensure requirements have been met. This creates an additional layer of oversight and helps maintain quality and compliance standards across teams.

Yes. Lumiform integrates directly with Power BI, and inspection data syncs daily. For more advanced setups, the open API lets you extract data and route it. This is available on the Enterprise plan, with API access also available as an add-on on Professional.