Site inspection app for mobile checks and reports

Data is hosted on European servers. Lumiform is GDPR-compliant and can provide documentation confirming secure data processing for your data protection officer to review. If your IT department requires security certificates before approving the tool, those are available.

Yes. Reports can be configured with your company logo, a header, and a footer. Field workers complete the inspection on mobile, and the finished PDF reflects your branding before it goes to the client. This applies to every report generated from that template, so you are not reformatting manually each time. If you need a specific layout with defined sections, the report configuration options in the desktop dashboard cover this without requiring custom development.

Yes, Lumiform supports conditional logic in the form builder. You can configure a question so that selecting a specific answer, such as “damaged” or “failed,” triggers a mandatory photo field. The field worker cannot submit the inspection without completing that step. This removes the grey area where a problem gets ticked off but no evidence is captured. You set this up once in the template, and it applies every time the form is used across all locations and all inspectors.

Yes. User access in Lumiform is controlled at the admin level. You can assign subcontractors to specific locations or entities, and they will only see the forms and addresses relevant to their assignment. They cannot view other sites, other clients, or completed reports outside their scope. This is managed from the desktop dashboard without requiring IT involvement.

The Lumiform mobile app works fully offline on iOS and Android. Field workers complete inspections, add photos, and record findings without a connection. The data saves locally on the device and syncs automatically once a signal is restored. There is no manual step required to trigger the upload. For teams working in basements, tunnels, or remote sites where connectivity is unreliable, this means inspections are completed without interruption and the data reaches the office without loss or delay.

Lumiform uses an entity structure that lets you organize inspections around assets, locations, or equipment. You can navigate to a specific asset and view the inspection history and open actions linked to it. For operations teams managing buildings, vehicles, or technical systems across multiple sites, you can pull up a specific elevator, fire door, or piece of equipment and immediately see what was checked, when, and what still needs resolving.

When a finding is logged during an inspection, Lumiform can automatically generate a corrective action and assign it to a named person with a due date. That person receives a notification and sees the task in their action list on mobile or desktop. Managers track open actions from the dashboard and can see status, owner, and deadline without chasing by phone or email. Actions stay open in the system until they are marked complete, so nothing falls through the cracks between shifts or across locations.

Yes. You can create a base template and then adapt it for specific buildings by adding or removing questions relevant to that site, such as removing an elevator section for a building that has none. Lumiform also supports entities, which let you assign the same template to different locations while keeping location-specific data separate in reports and analytics. This avoids maintaining dozens of near-identical forms.

Lumiform supports e-signatures within forms. Once a form is signed and submitted, the completed report is stored with a record of who signed and when. Editing a submitted report after signature is possible for authorized users, but the audit trail captures any changes made post-submission. For legally sensitive handovers or safety briefings where the integrity of the signed document matters, this means you have a traceable record rather than a static file that could be altered without any log of what changed.

The Lumiform mobile app captures GPS location when inspections are completed on a mobile device. This records the coordinates at the time of submission, giving you a verifiable timestamp and location for each inspection.