Site Inspection Checklist Template – Free PDF Download

Site inspection checklist template

About the Site inspection checklist template

The site inspection checklist enables you to systematically assess every aspect of your operational site, whether in manufacturing, logistics, or property management. Its core purpose is to give you a reliable, digital framework for consistent inspections, so you can quickly identify hazards, monitor compliance, and streamline documentation across multiple locations.

With nearly 20% of all workplace fatalities occurring in the construction sector, according to the US Bureau of Labor Statistics, thorough inspections are critical for risk mitigation and operational efficiency. If you need industry-specific forms, check out our construction, safety, or hotel site inspection templates for more tailored solutions.

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Preview of the template

Audit

Safe Premises

Are the premises clean ?

Are the workplace, equipment, systems and devices maintained in an efficient state, efficient working order and in good repair ?

Are floors in good condition and free from obstruction ?

Are floor openings adequately protected against falls ?

Are staircases safe and fitted with a handrail ?

Is an adequate level of lighting provided ?

Is the workplace too hot or too cold ?

Safe Processes

Are the various operations carried out safely ? Look particularly at :

Manual Handling

Driving of fork lift trucks

Storage of raw materials and finished products

Ergonomic aspects of machine operation

Use of hazardous substances

Safe Plant and Machinery

Are machines adequately guarded and fitted with appropriate safety devices ?

Are power sources to machinery properly connected ?

Can machinery and plant be cleaned safely ?

Are machines maintained in an effective state, efficient working order and in good repair ?

Is there a formally documented, planned preventive maintenance schedule for machinery ?

Are hand tools in good condition, well-maintained and used correctly ?

Safe Materials

Are materials being handled safely ?

Are some of the materials dangerous, such as radioactive substances, chemical substances or biological agents ?

Are these substances correctly packaged and labelled ? look for anything stored in unlabelled containers

Is there adequate information on the safe handling of materials and substances ?

Safe Systems of Work

Are safe systems of work established for potentially hazardous operations ?

Are these safe systems of work followed implicitly ?

Is a permit-to-work system used where there is a high degree of foreseeable risk ?

Adequate supervision

Is the level of safety supervision adequate ?

Are line managers adequately trained in their health and safety duties ?

Care of the Vulnerable

Are vulnerable groups exposed to specific risks ?

Do such persons need to receive some form of medical or health surveillance ?

Are specific provisions made for the supervision of vulnerable groups ?

Personal Protective Equipment

Does the PPE provided meet the requirements necessary for the particular hazards and risks of the workplace ?

Is there a formal procedure for selection and assessment of PPE ?

Do those employees exposed to risks wear their PPE correctly and all the time they are exposed to those risks ?

Safe Access to Work

Are access roads and internal gangways kept clear; maintained and well lit ?

Are specific provisions made for ensuring safe work at height and below ground level, e.g. Scaffolds, mobile access equipment, protection of excavation ?

Are ladders and scaffolding well- maintained and used correctly ?

Competent and Trained Personnel

Are competent persons, e.g. for electrical maintenance work, clearly identified ?

Are operators adequately informed, instructed and trained in safe systems of work ?

Are first-aiders adequately trained ?

Personal Hygiene

Is there a risk of occupational skin conditions through poor levels go hygiene ?

Are adequate welfare amenity facilities provided ?

Is there a prohibition on the consumption of food and drink in working and storage area ?

Careful Conduct

Do operators behave safely during their work ?

Were any unsafe practices noted ?

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Frequently asked questions

What are the most common issues identified during site inspections?

Frequent issues include blocked emergency exits, improper storage of hazardous materials, faulty equipment, missing signage, and incomplete safety documentation. Identifying these issues early through regular inspections helps prevent accidents and keeps operations running smoothly.

What should you include in a thorough site inspection?

A thorough site inspection covers safety hazards, equipment status, emergency procedures, cleanliness, signage, and employee practices. It should also verify that all legal and industry standards are being met.

How should you prepare for a site inspection?

Best practices include reviewing past inspection reports, ensuring all documentation is up-to-date, training staff on safety protocols, and scheduling inspections at regular intervals. Clear communication and defined roles make inspections more effective and efficient.

How do site inspections differ across industries like construction, manufacturing, and logistics?

While the core purpose is the same, site inspections vary by industry. For example, construction sites focus on fall protection and equipment safety, manufacturing prioritizes machine guarding and chemical handling, and logistics centers check for safe loading practices and traffic flow.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.