Audit
MEETING
Group:
Address:
Meeting Name:
Type of Meeting:
Meeting Date(s)
From:
To:
Number of Days:
Date(s) Flexible?
Alternative Dates:
Day Pattern Flexible?
Alternative Pattern:
Meeting Planner:
Planner’s Company (if different than group’s):
Planner’s Address (if different than group’s):
Planner’s Phone:
Planner’s FAX:
Planner’s E-mail
PROPERTY
Property Name:
Property Address:
Phone:
FAX:
Property Website Address:
AAA Rating (Diamonds):
Mobil Rating (Stars):
Add airports.
Airport Name:
Distance from Hotel:
Complimentary Transportation?
Approximate Taxi Fare:
Type of Property?
Number of Hotel Sleeping Rooms:
Rooms with Double Beds:
Rooms with King Beds:
Rooms with Twin Beds:
Non-Smoking Rooms:
Number of Restaurants :
Number of Lounges:
Construction Planned?
What?
When?
ADA Compliant?
Why not?
Rate the following: (1 poor – 5 average – 10 superior)
Lobby Decor:
Lobby Condition/Cleanliness:
Restaurant(s) Condition/Cleanliness:
Lobby Seating/Location:
Restaurant(s) Menu Selection/Pricing:
Restaurant(s) Food Quality:
Public Restrooms Condition/Cleanliness:
Public Restrooms Proximity:
Lobby Decor:
Lobby Seating/Location:
Adequate Security:
Restaurant(s) Décor:
Overall Rating:
Adequate Fire Safety:
SLEEPING ROOMS
Group Rate ($)
Single:
Double:
Suite:
Rack Rate ($)
Single:
Double:
Suite:
Complimentary Rooms ($)
Per night
Cumulative
Plus Over and Above:
Room Tax (%) plus additional per night, if applicable:
Room Tax ($)
Room Block by Day:
Enter day.
Date:
Number of Rooms:
Cut-Off Date:
Days Out:
Rates available after cut-off date:
Work Space/Desk:
Dataport:
Sitting Area:
Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Meeting Space:
Condition/Cleanliness:
Decor:
General Amenities:
Bathroom Condition/Cleanliness:
Square Footage of Room:
Overall Rating
Bathroom Amenities:
MEETING ROOMS
Space Available on requested dates?
Set-Up Charges ($)
Room Rental Charge ($)
Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Sleeping Rooms:
Soundproofing:
Condition/Cleanliness:
Ceiling Height:
Lighting:
Décor:
Sound System:
Equipment (e.g. tables, chairs):
Elevators number/proximity:
Heating/Ventilation:
Public Telephones number/proximity:
Restroom cleanliness:
Overall Rating :
Restroom proximity:
FOOD & BEVERAGE
Approximate Cost for:
Full Breakfast $/person
Continental Breakfast $/person
Dinner $/person
Lunch $/person
Coffee $/person
Tax (%)
Service Charge (%)
Guarantees needed by (days)
Overset guarantee by (%)
Rate the following: (1 poor – 5 average – 10 superior)
Presentation:
Menu Prices:
Menu Selections :
Willing to Divert from Menu:
Overall Rating:
Creativity:
AUDIO/VISUAL
In-house audio/visual company:
Exclusive?
Slide projector ($)
Overhead projector ($)
Screen ($)
Labor rates ($)
Data projector ($)
Union Rules?
What are the requirements?
Rate the following: (1 poor – 5 average – 10 superior)
Equipment availability:
Equipment price :
Equipment condition :
Overall Rating:
SERVICE & AMENITIES
Business Center?
Hours:
Parking?
Cost per day ($)
Fitness Center?
Complimentary for guests?
Cost per day ($)
Golf on Premises?
Pool?
Type?
Tennis on Premises?
Rate the following: (1 poor – 5 average – 10 superior)
Overall Rating:
FACILITY POLICIES
Cancellation Penalty by:
Charge ($)
Attrition Penalty by:
Percent (%)
Deposit by:
Required amount ($)
ESTIMATED EXPENSES OF MEETING FOR THIS SITE
Sleeping Room Expenses ($)
Food & Beverage Expenses ($)
A/V & Other Equipment Expenses ($)
Travel Expenses ($)
Meeting Room Expenses ($)
Other Meeting Expenses ($)
TOTAL ESTIMATED EXPENSES ($)
NOTES:
