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Hotel site inspection checklist

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Audit
MEETING
Group:
Address:
Meeting Name:
Type of Meeting:
Meeting Date(s)
From:
To:
Number of Days:
Date(s) Flexible?
Alternative Dates:
Day Pattern Flexible?
Alternative Pattern:
Meeting Planner:
Planner’s Company (if different than group’s):
Planner’s Address (if different than group’s):
Planner’s Phone:
Planner’s FAX:
Planner’s E-mail
PROPERTY
Property Name:
Property Address:
Phone:
FAX:
Property Website Address:
AAA Rating (Diamonds):
Mobil Rating (Stars):
Add airports.
Airport Name:
Distance from Hotel:
Complimentary Transportation?
Approximate Taxi Fare:
Type of Property?
Number of Hotel Sleeping Rooms:
Rooms with Double Beds:
Rooms with King Beds:
Rooms with Twin Beds:
Non-Smoking Rooms:
Number of Restaurants :
Number of Lounges:
Construction Planned?
What?
When?
ADA Compliant?
Why not?
Rate the following: (1 poor – 5 average – 10 superior)
Lobby Decor:
Lobby Condition/Cleanliness:
Restaurant(s) Condition/Cleanliness:
Lobby Seating/Location:
Restaurant(s) Menu Selection/Pricing:
Restaurant(s) Food Quality:
Public Restrooms Condition/Cleanliness:
Public Restrooms Proximity:
Lobby Decor:
Lobby Seating/Location:
Adequate Security:
Restaurant(s) Décor:
Overall Rating:
Adequate Fire Safety:
SLEEPING ROOMS
Group Rate ($)
Single:
Double:
Suite:
Rack Rate ($)
Single:
Double:
Suite:
Complimentary Rooms ($)
Per night
Cumulative
Plus Over and Above:
Room Tax (%) plus additional per night, if applicable:
Room Tax ($)
Room Block by Day:
Enter day.
Date:
Number of Rooms:
Cut-Off Date:
Days Out:
Rates available after cut-off date:
Work Space/Desk:
Dataport:
Sitting Area:
Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Meeting Space:
Condition/Cleanliness:
Decor:
General Amenities:
Bathroom Condition/Cleanliness:
Square Footage of Room:
Overall Rating
Bathroom Amenities:
MEETING ROOMS
Space Available on requested dates?
Set-Up Charges ($)
Room Rental Charge ($)
Rate the following: (1 poor – 5 average – 10 superior)
Proximity to Sleeping Rooms:
Soundproofing:
Condition/Cleanliness:
Ceiling Height:
Lighting:
Décor:
Sound System:
Equipment (e.g. tables, chairs):
Elevators number/proximity:
Heating/Ventilation:
Public Telephones number/proximity:
Restroom cleanliness:
Overall Rating :
Restroom proximity:
FOOD & BEVERAGE
Approximate Cost for:
Full Breakfast $/person
Continental Breakfast $/person
Dinner $/person
Lunch $/person
Coffee $/person
Tax (%)
Service Charge (%)
Guarantees needed by (days)
Overset guarantee by (%)
Rate the following: (1 poor – 5 average – 10 superior)
Presentation:
Menu Prices:
Menu Selections :
Willing to Divert from Menu:
Overall Rating:
Creativity:
AUDIO/VISUAL
In-house audio/visual company:
Exclusive?
Slide projector ($)
Overhead projector ($)
Screen ($)
Labor rates ($)
Data projector ($)
Union Rules?
What are the requirements?
Rate the following: (1 poor – 5 average – 10 superior)
Equipment availability:
Equipment price :
Equipment condition :
Overall Rating:
SERVICE & AMENITIES
Business Center?
Hours:
Parking?
Cost per day ($)
Fitness Center?
Complimentary for guests?
Cost per day ($)
Golf on Premises?
Pool?
Type?
Tennis on Premises?
Rate the following: (1 poor – 5 average – 10 superior)
Overall Rating:
FACILITY POLICIES
Cancellation Penalty by:
Charge ($)
Attrition Penalty by:
Percent (%)
Deposit by:
Required amount ($)
ESTIMATED EXPENSES OF MEETING FOR THIS SITE
Sleeping Room Expenses ($)
Food & Beverage Expenses ($)
A/V & Other Equipment Expenses ($)
Travel Expenses ($)
Meeting Room Expenses ($)
Other Meeting Expenses ($)
TOTAL ESTIMATED EXPENSES ($)
NOTES:
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Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.
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