Hotel Site Inspection Checklist – Free Template | PDF

Hotel site inspection checklist template

About the Hotel site inspection checklist template

The hotel site inspection checklist is a comprehensive tool for hotel managers, operations teams, and auditors to conduct thorough evaluations of hotel facilities. From assessing guest rooms and public areas to verifying safety measures and maintenance standards, this checklist ensures you assess key details. The American Hotel & Lodging Association found that cleanliness and safety are top priorities for guests, with 45% saying these factors influence their decision of where to stay.

This template tackles the challenge of inconsistent inspections across multiple hotel sites by standardizing processes and ensuring nothing is missed. Whether you’re preparing for an audit, ensuring compliance, or enhancing guest experiences, this tool streamlines your workflow. For other needs, check out our Site Safety Inspection Checklist or Daily Construction Site Safety Inspection Checklist.

Related categories

Preview of the template

Audit

MEETING

Group:

Address:

Meeting Name:

Type of Meeting:

Meeting Date(s)

From:

To:

Number of Days:

Date(s) Flexible?

Alternative Dates:

Day Pattern Flexible?

Alternative Pattern:

Meeting Planner:

Planner’s Company (if different than group’s):

Planner’s Address (if different than group’s):

Planner’s Phone:

Planner’s FAX:

Planner’s E-mail

PROPERTY

Property Name:

Property Address:

Phone:

FAX:

Property Website Address:

AAA Rating (Diamonds):

Mobil Rating (Stars):

Add airports.

Airport Name:

Distance from Hotel:

Complimentary Transportation?

Approximate Taxi Fare:

Type of Property?

Number of Hotel Sleeping Rooms:

Rooms with Double Beds:

Rooms with King Beds:

Rooms with Twin Beds:

Non-Smoking Rooms:

Number of Restaurants :

Number of Lounges:

Construction Planned?

What?

When?

ADA Compliant?

Why not?

Rate the following: (1 poor – 5 average – 10 superior)

Lobby Decor:

Lobby Condition/Cleanliness:

Restaurant(s) Condition/Cleanliness:

Lobby Seating/Location:

Restaurant(s) Menu Selection/Pricing:

Restaurant(s) Food Quality:

Public Restrooms Condition/Cleanliness:

Public Restrooms Proximity:

Lobby Decor:

Lobby Seating/Location:

Adequate Security:

Restaurant(s) Décor:

Overall Rating:

Adequate Fire Safety:

SLEEPING ROOMS

Group Rate ($)

Single:

Double:

Suite:

Rack Rate ($)

Single:

Double:

Suite:

Complimentary Rooms ($)

Per night

Cumulative

Plus Over and Above:

Room Tax (%) plus additional per night, if applicable:

Room Tax ($)

Room Block by Day:

Enter day.

Date:

Number of Rooms:

Cut-Off Date:

Days Out:

Rates available after cut-off date:

Work Space/Desk:

Dataport:

Sitting Area:

Rate the following: (1 poor – 5 average – 10 superior)

Proximity to Meeting Space:

Condition/Cleanliness:

Decor:

General Amenities:

Bathroom Condition/Cleanliness:

Square Footage of Room:

Overall Rating

Bathroom Amenities:

MEETING ROOMS

Space Available on requested dates?

Set-Up Charges ($)

Room Rental Charge ($)

Rate the following: (1 poor – 5 average – 10 superior)

Proximity to Sleeping Rooms:

Soundproofing:

Condition/Cleanliness:

Ceiling Height:

Lighting:

Décor:

Sound System:

Equipment (e.g. tables, chairs):

Elevators number/proximity:

Heating/Ventilation:

Public Telephones number/proximity:

Restroom cleanliness:

Overall Rating :

Restroom proximity:

FOOD & BEVERAGE

Approximate Cost for:

Full Breakfast $/person

Continental Breakfast $/person

Dinner $/person

Lunch $/person

Coffee $/person

Tax (%)

Service Charge (%)

Guarantees needed by (days)

Overset guarantee by (%)

Rate the following: (1 poor – 5 average – 10 superior)

Presentation:

Menu Prices:

Menu Selections :

Willing to Divert from Menu:

Overall Rating:

Creativity:

AUDIO/VISUAL

In-house audio/visual company:

Exclusive?

Slide projector ($)

Overhead projector ($)

Screen ($)

Labor rates ($)

Data projector ($)

Union Rules?

What are the requirements?

Rate the following: (1 poor – 5 average – 10 superior)

Equipment availability:

Equipment price :

Equipment condition :

Overall Rating:

SERVICE & AMENITIES

Business Center?

Hours:

Parking?

Cost per day ($)

Fitness Center?

Complimentary for guests?

Cost per day ($)

Golf on Premises?

Pool?

Type?

Tennis on Premises?

Rate the following: (1 poor – 5 average – 10 superior)

Overall Rating:

FACILITY POLICIES

Cancellation Penalty by:

Charge ($)

Attrition Penalty by:

Percent (%)

Deposit by:

Required amount ($)

ESTIMATED EXPENSES OF MEETING FOR THIS SITE

Sleeping Room Expenses ($)

Food & Beverage Expenses ($)

A/V & Other Equipment Expenses ($)

Travel Expenses ($)

Meeting Room Expenses ($)

Other Meeting Expenses ($)

TOTAL ESTIMATED EXPENSES ($)

NOTES:

This template was downloaded 41 times

Frequently asked questions

What is the purpose of a hotel site inspection?

A hotel site inspection ensures that all areas of a hotel, from guest rooms to public spaces, meet cleanliness, safety, and operational standards. It helps identify maintenance issues, ensure compliance with regulations, and enhance guest satisfaction by maintaining a high standard of service and facilities.

During hotel inspections, what are the most common issues found?

Common issues include cleanliness lapses (e.g., unclean rooms or bathrooms), maintenance problems (e.g., faulty lighting or plumbing), safety hazards (e.g., blocked emergency exits), and non-compliance with hygiene protocols. These can negatively impact guest satisfaction and regulatory compliance if not addressed promptly.

What should you include in a hotel site inspection?

A hotel site inspection should cover guest rooms, public areas, kitchens, storage, and safety features. Key areas include cleanliness, maintenance, emergency preparedness (such as fire exits), and compliance with health and safety regulations. Tailoring the checklist to your property’s specific needs leads to thorough evaluations.

Which safety protocols should you check during a hotel site inspection?

Key safety protocols include ensuring fire exits are accessible, smoke detectors and fire extinguishers are functional, emergency lighting is operational, and first aid kits are stocked. Additionally, inspect for trip hazards, proper signage, and compliance with local health and safety regulations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.