Housekeeping App

Use the Lumiform Housekeeping Software in hotels to meet the needs of your business.

Go paperless, conduct inspections easily and solve issues quicker with your teammates.

Rated 4.9/5 stars on Capterra
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Raise Housekeeping standards with the Lumiform App

Save time and money

Save time and money

Perform checks faster as you uncover more problems and solve them faster. Quickly analyze all data and identify immediate areas of poor quality and neglected security performance. This proceeding saves time for audits and documentation. You'll also save money by reducing defects, damage to reputation and errors.

All data always up to date

All data always up to date

The form construction kit enables all templates to be adapted to new legal requirements and changed internal processes at any time. In addition, the app allows you to collect always up-to-date data for your analyses.

Easier communication about problems and processes

Easier communication about problems and processes

The mobile app facilitates internal communication among employees and with management as well as external communication with partners and third-party providers. Problems are solved faster and processes are continuously optimized.

Collect consistent Housekeeping Data in a snap

Make your housekeeping procedures efficient by using Lumiform to conduct housekeeping inspections in a snap. Analyze all data in the Lumiform housekeeping software.

Create custom forms within minutes. Organise inspections to make sure the right person does all the checklists reliably.

Create forms

Conduct audits and inspections whether with a tablet or smartphone, Android or iOS – online or offline.

Conduct via App

Make sure all issues are quickly reported and seamlessly documented. Keep track of the troubleshooting, and solve issues together as a team.

Solve Issues

Don’t waste time on post-processing and digitisation of audit and inspection reports – everything is fully automated. Uncover areas that need your attention through in-depth analyses.

Results, Reports and Analyses
Start with Lumiform for FREE

The Lumiform flow

Digitise all quality and safety efforts, and cut down inspection time, with the Lumiform app. And, even more importantly, continuously optimise your quality and safety operations easily, with the Lumiform flow.

Lumiform flow

Featured templates

Housekeeping SOP Checklist

Housekeeping SOP Checklist

Use this SOP-template for hotel room inspection. See template

OSHA Housekeeping Checklist

OSHA Housekeeping Checklist

This OSHA Housekeeping Checklist converted using Lumiform can be used to inspect housekeeping activities. See template

Housekeeping in the Workplace Checklist

Housekeeping in the Workplace Checklist

This template contains some basic requirements for housekeeping in the workplace. See template

Simplify annoying processes in home economics with software


A housekeeping management app is a digital tool that is used for hotel inspections to check the various aspects better. These include, for example, the regular inspection of hotel facilities and random checks of guest rooms after check-out. In addition to ensuring that the cleanliness and standards of the hotel facilities are maintained, the hotel's housekeeping also includes checking the office and work areas. In this way, dangers are excluded and eliminated at an early stage to promote the overall safety of employees and guests.




Housekeeping App versus paper checklists


An app in the housekeeping department of a hotel covers several aspects of hotel management. These include the evaluation of different areas within the hotel grounds and the surrounding area, such as the reception areas, designated smoking areas and public toilets. Besides, it is checked whether the guest rooms are clean, hygienically impeccable and representative.

 

Housekeeping in the hotel also includes the offices and other workplace areas, which are checked for an organisation, hygiene and general safety for all employees using the app. This is a useful measure, whereby dangers can be identified and eliminated at an early stage to increase the productivity and morale of the employees.



The advantages of an app in home economics

 

Being mobile


A housekeeping management app allows you to perform inspections on the road - often with just one hand. Caretakers, in particular, benefit from a digital solution. They can better ensure that they don't miss any critical or minor tasks. Among other things, hotel managers can use the app for room inspections to ensure that the quality of housekeeping is always up to date.


Versatile in use


You can adapt the forms in an app at any time to the needs of the housekeeping in your company. Features may vary from app to app, but they are generally designed to meet the different needs and preferences of individual customers.


Without paper

 

Using paper forms for everything is often impractical. You usually have to fill out a new form if you make a mistake. Storage and archiving also become a problem in the long run, because you need a little more space with each piece of paper. Digital hotel management applications store all information in the cloud, so not only do they take up less space, but they also make it easier to find templates, files and reports. A simple search in the app gives you access to the data you need in seconds.


Data-driven


There is nothing more tedious than collecting data on a sheet of paper and then having to collect the data from each document in an Excel spreadsheet and then writing several formulas to get the numbers you need. Apps compile data efficiently. The useful apps even display statistical data so that hotel managers can immediately identify problem areas and take corrective and preventive action in time.



Advantages of a paperless good housekeeping checklist app


Easy to operate


A housekeeping management app requires a certain amount of technical understanding and a little patience to get the hang of it. A well-structured paper checklist is simple and easy to understand and requires little or no training.


Affordable


There is hardly a good housekeeping app that works one hundred per cent as freeware. To get the best features of an app, you usually have to choose a premium plan. While there are a lot of affordable, high-quality apps out there, they will never be as cheap as paper. Paper checklists are a cost-effective alternative, especially for small businesses that can't afford the monthly payments for an app in the home.

 

Use Offline


Only a few apps can be used offline, as most functions require a permanent Internet connection to work. Paper checklists do not have this problem.


No device necessary


When a paper is used, no smartphones, tablets or other devices are required for inspections. If you want to save costs but still implement a checklist for quality purposes, the traditional paper route is the best option.


Housekeeping in a hotel is a tedious task, but an essential one. It is one of the factors that determine your brand reputation. Your primary responsibility as the hotel manager is to make sure that housekeeping is done right - but how?


Paper checklists have been the solution for most types of detailed inspections until now. There is also a book by Atul Gawande, in which he explains the positive effects of checklists on various applications such as aviation, open heart surgery and construction. Apps promise to make our lives and work easier and make that pile of paper disappear. Nowadays, there is an app for almost everything, even for the hotel business.



Your housekeeping workflow in the hotel


When you are dealing with hotel housekeeping, one of the dilemmas you may face is deciding which tool to use or which process to follow - there are a lot of options. So the first question you should ask yourself is: Which device is best suited for your current workflow?


In the search for a seamless and efficient process in hotel housekeeping, the tools you use play a crucial role. Many companies are relying more and more on digital and mobile software in housekeeping. The move from paper to the cloud is forcing them to rethink their processes. Are you and your company ready to leap digital or do you want to keep the paper mountains without software in home economics?


Points to consider

 

At first sight, the management of a good housekeeping via app is similar in different companies. But there are subtle differences that help to determine whether a digital solution is right for your company. Do you maximise your time saved and optimise your processes by using the software in housekeeping or do you continue to rely on clipboards and paper checklists?


Size of the organisation


The number of people using a checklist or a housekeeping app is an essential factor in deciding whether you should maintain the status quo or consider a new approach. Some small organisations quickly find that paper checklists meet their needs, especially if they have already developed a filing system that makes it easier for everyone involved to store and retrieve previous records.


Large organisations, on the other hand, often find that after a few years, paper checklists become a mountain of paper that is expensive to store and maintain. In such cases, it is the right way to switch to software in home economics.

 

Budget restrictions


Some small to medium-sized companies or larger businesses planning an expansion often rely on tried and tested products to save money for other purposes. Usually, an app in the home economics sector has to be paid for to be able to use its full range of functions. Some housekeeping apps may be free, which you can find online, but many of them are based on the "freemium" business model: the basic product is free, while the full product and extensions are subject to a fee.


When you calculate the cost of an app, compare it with the loss of paper checklists, i.e., in this case, the money you have to spend on printer maintenance, paper, ink, etc. to see if you save money by paying for a housekeeping app.


Connectivity requirements


The quality of the Internet connection plays a decisive role when it comes to choosing a housekeeping app. Most available apps require an internet connection to at least store and synchronise all completed checklists and audits in the cloud. If the Internet connection is a problem, it may be better to stick to paper checklists. However, there are also housekeeping apps like Lumiform that allow offline inspections, so it's worth checking.


Required tools


If for some reason, mobile devices are not standard equipment in your company, it can be costly to implement a housekeeping app. However, some apps have low minimum system requirements and run on older mobile phones or devices. Check all available options before you decide on housekeeping software or stick to your paper list. This way, you won't miss any opportunity to improve your current system.


Ultimately, the choice of a housekeeping management app or keeping paper checklists depends on your current workflow. Re-evaluate your housekeeping workflow and see if switching to digital technology will help improve or expand your system. There are a lot of options today, so research and test to see which app meets your current needs and to determine if you want to make a change in your housekeeping process.



Features of the housekeeping app from Lumiform


Individual digital forms

The flexible form construction kit makes it possible to create new individual checklists at any time and to adapt them again and again.


First class customer service

Lumiform's excellent 24/5 support will reliably answer all your questions about the app when you need assistance using Lumiform’s software.


Scheduling and notifications

The Lumiform App ensures that the schedule is kept. All employees receive notifications about the procedure and due dates. Managers automatically receive notifications when assignments are overdue and problems have occurred.


Time-defined work steps

Keep an eye on your schedule and use the information to identify opportunities to increase your efficiency.


Faster identification and resolution of problems

The data you collect from inspections is collected under the Analysis Tab. Here you can access all data and view your performance reports broken down by time, location and department. This helps you quickly identify causes and problems so you can fix them as quickly as possible.


Track inspections in facilities over time

Monitor your team's inspection performance and identify opportunities to improve the process and efficiency of your operations.


Integrations

Connect Lumiform's software to enterprise software systems.


Time-defined targets

Keep an eye on what's happening and identify insights from the information gained to increase your efficiency.





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