Create a digital SOP template with the mobile app and easily track the performance of your Standard Operating Procedure (SOP).
This Standard Operating Procedure template is used as a guide for creating a simple and easy-to-use SOP.Download template
This housekeeping SOP template is used by compliance teams to assess whether employees comply with general standards when cleaning ceiling lights and blinds.Download template
Use our housekeeping SOP template for a regular hotel room inspection to bring your quality to a next level. Download your freee PDF now!Download template
A foodmanufacturing SOP template is used to assess whether employees comply with food production standards.Download template
A manufacturing SOP template is used to ensure that workers follow the prescribed SOPs for operations.Download template
A tablet compression SOP template is used to ensure that the correct steps are taken by lab personnel when using the tablet press.Download template
Use this template to verify that staff in your company are following standard operating procedures (SOP).Download template
Use this SOP template to prevent food-borne diseases by assuring that all food contact surfaces are cleaned.Download template
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A Standard Operating Procedure (SOP) or standard operating procedure is a step-by-step guide in which companies establish a standardized approach to their operations (usually in critical areas), such as how they develop products or provide services.
If activities are determined to pose environmental, health and safety hazards, then companies should create SOP templates. This allows them to record specific steps to reduce the hazard in their operations. SOP templates ensure the safe reproducibility and standardization of processes.
A good SOP pattern helps any employee (no matter how experienced) perform individual steps. It is precise as well as easy to understand. So that employees can always look for details about a procedure, or precise sequences of steps, SOP templates should be carefully created. As a reminder, SOP templates create measurable processes that provide structured instructions in case of problems or even emergencies.
With strict compliance requirements and in quality and safety management, SOP templates standardize operational activities, ensuring consistency, quality and safety. They also provide a way to make processes measurable and record any deviations. The records, in turn, are helpful in implementing corrective actions.
The title page shall contain the full SOP title, the SOP number, the version number or date of approval, the name and signature of the author, the name and signature of the person authorising the SOP format, and the date of signature.
Table of contents
Enter the page numbers and the total number of pages in the standard operating procedure.
The purpose defines the objectives and scope of the standard operating procedure.
The procedure provides clear and mandatory descriptions of the individual process steps.
The quality assurance specifies the criteria for the inspection or control of the described product/service, system or process.
All associated SOPs of operations used in this SOP.
SOP templates come in different forms depending on purpose, industry and target group and can range from process instructions to checklists and flowcharts. However, they should all focus on the following three core areas to create an effective general SOP form:
This area provides a clear objective of what needs to be achieved and why the SOP is important. In this core area, the following questions are to be answered: "What is the target process?", "What needs to be changed in this process?" and "Why write an SOP template for this process? A clearly formulated purpose is to help employees understand why they should follow relevant SOP procedures and not just perform processes for the sake of the process.
SOP example (housekeeping in the office):
The SOP aims to outline the domestic services and to ensure that the workplaces are free of dirt and disorder. This is critical to maintaining a safe working environment and avoiding minor or major incidents.
This section describes which specific tasks are covered for the target group. This should refer to the persons who should adhere to the SOP and list the relevant tasks and responsibilities covered by the SOP. It may also be helpful to explain what does not fall within the scope of this particular SOP format and to refer to other documents that may be referred to in other tasks.
SOP example (housekeeping in the office):
This SOP is intended to assist facility management personnel in the coverage of the following tasks:
This SOP format does not apply to the identification of damage to equipment and repair work. Further information on these tasks can be found in the SOP incident report.
This report shall contain a list of detailed steps to be taken to ensure the effective accomplishment of the tasks referred to. The procedural steps should be written down in an orderly, concise and easily understandable SOP format. All steps should be followed by the staff
With Lumiform's mobile app you can easily perform any type of quality and safety inspection using a tablet or smartphone - online or offline. With the desktop software you can create checklists and effectively evaluate the data collected in the field. This significantly reduces the risk of quality losses, industrial accidents, documentation errors and damage to your reputation.
An effective digital SOP tool like Lumiform's should be easy for staff to use while giving managers and trainers full transparency of what is happening in the field. In addition, an effective digital SOP tool gives the ability to react to deviations at lightning speed and solve incidents within the team.