5S Housekeeping Checklist Template - Free PDF

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5S housekeeping checklist

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Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

The 5S housekeeping checklist helps you transform chaotic workspaces into organized, efficient environments using the proven 5S methodology: Sort, Set in Order, Shine, Standardize, and Sustain. Unlike generic cleaning lists, this template guides you through each specific 5S phase with clear action items tailored to workplace organization.

When your team wastes valuable time searching for tools or navigating cluttered spaces, this checklist provides the structure needed to eliminate these inefficiencies. According to the EPA, implementing 5S can reduce waste, unplanned downtime, and optimize productivity through maintaining an orderly workplace and using visual cues to achieve more consistent operational results.

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Created by

Inioluwa Ademuwagun

Preview of the template

Audit

GENERAL INFORMATION

define the type of work:

Take a picture of the workspace and attach it here:

Use these score criteria for your inspection: 3 - You're able to maintain it. 2 - This is being complied more systematically. 1 - It is done but not systematically and regularly. 0 - Not at all. N/A - Not Applicable

SORT OUT - SEIRI

Is the ground free of unwanted objects?

REFERENCE: The ground is free of unwanted objects. [This is an example of how you can use Lumiform to include best practice reference images in your templates to support your inspections]

Are tops and insides of all cupboards, shelves, tables, etc. free of unwanted objects?

Are objects deposited according to frequency of use?

Are walls clear of old posters, calendars, pictures etc.?

Is there a general clutter-free appearance?

Attach photo(s) of red tagged objects.

SET IN ORDER - SEITON

Are direction signs in place to all plants from the entrance onwards?

Do all pieces of equipment have identification tags?

Are all rooms, cubicles and comparable areas clearly numbered or identified?

Are special areas for garbage/rejects/waste, etc. divided?

Are switches, fan controls, etc. labelled?

Are all cables, wires, pipes etc. clean and orderly?

Is colour coding applied effectively for simple identification?

Is there an appearance of orderliness?

Is it easy to find any item/document without delay?

Find and allocate a place for all the supplies required for your work.

SHINE - SEISO

Are cleaning schedules available and displayed?

Are floors, walls, windows doors etc. maintained at a high level of cleanliness?

Is use of adequate cleaning tools evident?

Are machines, equipment, tools, furniture maintained at a high level of cleanliness and their maintenance schedules displayed?

Is there a general appearance of cleanliness all round?

STANDARDIZE - SEIKETSU

Is a regular checklist used to systematise 5s methods?

Are standard checklists applied to regularly examine 5S?

Are labels, notices etc. systematised?

Do pathways have a standard size and colour?

Are pipes, cables etc. colour coded?

SUSTAIN - SHITSUKE

Is there a system in place for how and when the 5S activities will be performed?

Does management provide assistance to 5S programme by identification, resources and leadership?

Have first 3S become a part of the everyday work?

Do workers show positive engagement in 5S activities?

Are 5S posters and 5S points of work reminders presented?

Are trainings and other programs performed to sustain workplace system?

COMPLETION

Any recommendations?

Overall Rating:

Name and Signature of the Inspector:

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Frequently asked questions

How often should I conduct a 5S housekeeping audit using this checklist?

Conduct comprehensive 5S audits monthly while implementing daily mini-checks for the Shine component. As your 5S culture matures, you might shift to quarterly full audits. The frequency should match your workplace dynamics, busier environments with multiple shifts may require more frequent evaluations to maintain standards.

Who should be responsible for completing the 5S housekeeping checklist?

Designate area supervisors or team leads as primary checklist owners, but rotate responsibility among team members to build organization ownership throughout your workforce. This approach ensures everyone understands 5S principles and becomes invested in maintaining workplace organization rather than viewing it as someone else’s responsibility.

How do I measure the success of my 5S housekeeping implementation?

Track improvements using the scoring system built into the checklist, measuring metrics like time saved searching for tools, reduction in workplace accidents, decreased production delays, and improved space utilization. Photograph before/after comparisons of work areas to visually document progress and motivate continued participation.

Inioluwa Ademuwagun

Inioluwa is a freelance content writer with a passion for words and everything marketing. She has worked closely with B2B SaaS and e-commerce brands creating product-led content. She loves to read fiction and would describe herself as an introverted nerd who desires to travel around the world. She currently doing that with her words till she can with her eyes

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.