Conduct evaluations with a Display Screen Assessment (DSE) and ensure that your workforce is equipped with the optimal working conditions to reduce work-related hazards. With a digital DSE assessment form, workplace safety is easier than ever.
Lumiform enables you to conduct digital inspections via app easier than ever before.
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By law, employers are mandated to safeguard the welfare of their team from any potential hazard that can occur in the workplace. Nowadays this also includes screens and display workstations that your employees use to get their work done daily.
Devices or equipment that have display screens have grown to become an integral part of any workplace operation whether it’s laptops, cellphones, or tablets. These are called Display Screen Equipment (DSE) and those who use them in their workplace should be conducting regular assessments to ensure optimal health. According to the (Display Screen Equipment) Health and Safety Regulations, you have the following responsibilities as an employer:
As the name suggests, a DSE self assessment is the evaluation of the risks associated with using DSE for an hour or more every day. Although desktop computers are the first thing that come to mind when considering DSE, there’s more to it than just checking the screen time spent looking at monitors. A DSE risk assessment also evaluates how DSE users work at their respective stations by including other forms of DSE such as laptops and smartphones alongside workstation factors like lighting, posture, and space requirements.
The overarching goal of a DSE self assessment is to evaluate the workstation in its entirety, identify the hazards of DSE use, determine the severity of its effects to the users, and reduce the risks to the lowest levels possible by changing the workstation or providing tools to make it more comfortable and safe.
Even before the pandemic, assessing and improving working conditions have been priority tasks for most major health organizations. People’s occupations take up a significant amount of their time every day and therefore have the potential to impact an employee’s physical and mental wellbeing. DSE assessments are vital in order to determine employee health but even better is when they are carried out as preventive measures so that imminent changes can be made within the organization’s office before any harm can take place.
However, faced with home-office workstations, especially during the recent Covid-19 pandemic, where people were forced into their homes almost instantly, employees are faced with working in a whole different environment, often with work setups that are not suited for working long hours within the day. Apart from mental challenges, negative implications of this sudden home-office practice can range from decreased employee productivity and satisfaction to long-term physical health conditions.
Having your workforce scattered across the country or even the globe can make it extra challenging to identify potential health issues and solve them effectively. Although being in front of a screen may seem like a harmless thing, workplace health and safety agencies promote DSE assessments with utmost urgency and as a vital part of any health and safety management practices.
Improper workstations and a disregard or ignorance of Display Screen Equipment etiquette can result in various kinds of musculoskeletal complaints, eye strains and other health issues that worsen over time.
By having your employees fill out a DSE assessment form at least once a year, you can take a look at several factors relating to their working conditions (whether at home or the office) and establish action plans to provide a setup more suited to their needs. However as you conduct the assessment, keep in mind that a DSE workstation checklists go beyond just tick boxes to check. They are to be used as a guide that helps you achieve the main objective mandated by health and safety agencies: improve the quality of your employees’ workstations to create a healthier, more conducive environment for them.
When done right, a DSE self assessment can result in higher morale and better wellbeing of your workforce, increased productivity, decreased absences, and lower risks of musculoskeletal injuries.
The European Agency for Safety and Health at Work provides a directive on the minimum requirements for health and safety requirements of DSE workstations. You can use this as a guide when drafting your DSE assessment checklist to ensure you remain compliant with regulations.
Pay attention to the following 9 requirements:
With Lumiform’s checklist app you can easily perform a multitude of health and safety inspections on the go from your smartphone or tablet - online or offline. Wherever your employees work in the world, the Lumiform app allows for easy and uniform access across the globe. Create checklists for your DSE self assessments to easily collect data and reduce and treat health threats to your employees.