DSE Workstation Assessment Checklist - Free PDF

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DSE workstation assessment checklist template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Designed for health and safety professionals, this DSE workstation assessment checklist offers a thorough evaluation framework for display screen equipment setups. The template addresses critical ergonomic factors including workstation setup, lighting conditions, and employee wellbeing practices.

Research shows that there is an association between long sitting times and exhaustion, musculoskeletal disorder symptoms, and decreased job satisfaction. When an employee reports discomfort or after significant workstation changes, you can use this checklist to quickly identify adjustment needs, document compliance efforts, and implement targeted improvements. This helps prevent potential health issues while optimizing workplace comfort and efficiency.

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Preview of the template

Page 1

Workstation Setup

Is the chair height adjusted so the user's thighs are horizontal and feet are flat on the floor or a footrest?

Is the backrest adjusted to provide appropriate lumbar support?

Is the seat pan depth appropriate, allowing 2-4 inches between the back of the knee and the seat?

Is the desk/work surface height appropriate, allowing the user's arms to rest comfortably on the work surface with shoulders relaxed?

Is the monitor height adjusted so the top 1/3 of the screen is at or slightly below eye level?

Is the monitor distance appropriate, allowing the user to read the screen without excessive neck flexion?

Is the keyboard height and position adjusted to allow the user's arms to rest comfortably on the work surface with wrists flat?

Is the mouse positioned close to the user and at the same height as the keyboard?

Is the work area free of clutter and obstacles that could cause strain or trips?

Lighting and Glare

Is the lighting appropriate for the tasks being performed?

Are there any reflections or glare on the computer screen?

Are windows covered with blinds or curtains to control natural lighting?

General Wellbeing

Does the user take regular breaks from continuous computer work?

Does the user perform stretching or other exercises to alleviate muscle tension?

Is the work area temperature and humidity comfortable for the user?

Additional Comments

Please provide any additional comments or observations about the workstation setup and user comfort.

Frequently asked questions

Why is proper chair adjustment so important in a DSE assessment?

Proper chair adjustment is crucial because it forms the foundation of good posture and ergonomics. When your chair is correctly adjusted for height, back support, and seat depth, it helps maintain proper spinal alignment, reduces pressure on your lower back, and prevents strain on your legs. This significantly decreases the risk of developing musculoskeletal problems.

How can you address glare issues identified in your DSE assessment?

You can address glare by repositioning your monitor perpendicular to windows, installing adjustable blinds or curtains, using anti-glare screen filters, or adjusting lighting fixtures. Sometimes simply changing the screen’s brightness and contrast settings or repositioning task lighting can significantly reduce glare and reflections that cause eye strain and headaches.

What should you do if employees report discomfort despite passing the DSE assessment?

You should conduct a more detailed ergonomic evaluation, possibly involving an occupational health professional. Consider factors beyond the checklist such as work habits, break patterns, or individual physical conditions. Sometimes personalized adjustments or specialized equipment may be necessary to address unique needs that standard assessments might miss.

What should you prioritize when addressing multiple issues found in a DSE assessment?

You should prioritize issues that cause immediate discomfort or pain, followed by fundamental postural elements like chair and monitor positioning. Next, address keyboard and mouse setup, then lighting and glare issues. This approach tackles the most impactful and potentially harmful ergonomic problems first while creating a foundation for further improvements.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.