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5 free ITAR compliance checklists

5 free ITAR compliance checklists

Hero author imageBy Ima Ocon
•
February 27th, 2025
•
4 min read
Hero image

Table of contents

  • Essential ITAR compliance checklists
    • 1. ITAR compliance checklist
    • 2. ITAR compliance audit checklist
    • 3. ITAR compliance manual template
    • 4. ITAR compliance checklist for data protection
    • 5. CSP ITAR compliance checklist
  • How to create an ITAR compliance checklist in Lumiform

For organizations handling defense-related materials, meeting International Traffic in Arms Regulations (ITAR) compliance is a regulatory necessity—and it’s also key to protecting sensitive data and avoiding serious legal repercussions. An ITAR compliance checklist ensures that you don’t miss out on critical steps, from managing export controls to safeguarding sensitive data.

The five checklists below streamline your review process, helping you quickly identify gaps and ensure consistency across every step. Consider them as a starting framework that you can customize according to your needs, then download as a PDF.

Essential ITAR compliance checklists

Check out these templates for an organized approach to managing ITAR obligations:

  1. ITAR compliance checklist

    ITAR compliance checklist
    Use this templateSee details
    Navigating ITAR regulations can be challenging, but this detailed checklist simplifies the process so you can cover all critical areas. It tackles export licensing, technical data control, and record-keeping, all broken down into manageable tasks. Whether you’re verifying storage security or updating licenses, this checklist is highly adaptable. Customize it by adding specific tasks or instructions to meet your operational needs.
    Use this templateSee details
  2. ITAR compliance audit checklist

    ITAR compliance audit checklist
    Use this templateSee details
    Manage your ITAR compliance audits efficiently with a structured checklist that ensures every requirement is met. This template aids auditors with detailed questions on technical data, export controls, and distribution agreements. Key features include customizable audit fields and options to trigger actions or notifications if issues arise. Tailor it to your audit process by adding extra checkpoints or removing irrelevant sections, focusing on the areas that need the most attention.
    Use this templateSee details
  3. ITAR compliance manual template

    ITAR compliance manual template
    Use this templateSee details
    Use this template to create a comprehensive ITAR compliance manual that guides your team through regulatory details. Covering everything from export restrictions to personnel training, this template aids you in maintaining full compliance across all departments. It includes diverse input types and questions on export procedures, training, and auditing. Feel free to integrate internal procedures or additional training guidelines into the template for a thorough approach.
    Use this templateSee details
  4. ITAR compliance checklist for data protection

    ITAR compliance checklist for data protection
    Use this templateSee details
    Protect sensitive data while maintaining ITAR compliance with this focused checklist. Designed for companies handling controlled data, this template helps you ensure that encryption, access controls, and data storage meet ITAR standards. With a comprehensive scope, it also allows you to evaluate training, awareness measures, and vendor management. Tailor the checklist by adding specific security protocols or adjusting sections to fit your organization’s unique data infrastructure.
    Use this templateSee details
  5. CSP ITAR compliance checklist

    CSP ITAR compliance checklist
    Use this templateSee details
    For organizations handling ITAR-regulated data, this tailored checklist simplifies managing CSP compliance. It covers essential areas like content security policies, trusted source verification, and ITAR-specific regulations to keep your operations secure and compliant. With customizable sections and built-in reminders for audits and updates, you can adjust the template to fit your team’s workflow, making it a practical tool for maintaining ongoing ITAR compliance.
    Use this templateSee details

How to create an ITAR compliance checklist in Lumiform

Creating an ITAR compliance checklist in Lumiform is simple and effective. Start by selecting any of the checklists above or using our AI form builder to generate one based on your specifications. Next, use pre-built response types like multiple choice, text, or photo fields to make the checklist intuitive and easy for your team to fill out.

By customizing the checklist to fit your company’s needs, you can streamline compliance, while still maintaining the necessary security protocols required for handling sensitive data. You can then download the checklist as a PDF and save it on an ITAR-compliant system, such as an on-premises secure server or AWS GovCloud.


Frequently asked questions

What should be included in an ITAR compliance program?

An effective ITAR compliance program should include thorough employee training, detailed record-keeping protocols, secure data storage, and clear guidelines for export control. It should also have internal audits and procedures for screening both personnel and materials. A compliance officer or dedicated team should manage the program and stay updated on regulatory changes.

What are the common mistakes companies make when trying to comply with ITAR?

Some common mistakes include failing to properly train employees on ITAR requirements, overlooking record-keeping for exports, and not controlling access to sensitive data. Many companies also neglect to regularly audit their compliance program, which can lead to gaps. Another issue is allowing foreign nationals access to ITAR-regulated information without proper vetting.

What are the penalties for non-compliance with ITAR regulations?

Penalties for non-compliance with ITAR can be severe, including civil fines up to $1 million per violation, criminal penalties with high fines, and up to 20 years of imprisonment. Companies can also face debarment, which prohibits them from participating in future government contracts, and reputational damage that can affect business operations globally.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
Lumiform offers innovative software to streamline frontline workflows. With over 12,000 ready-to-use templates or custom digital forms, organizations can increase efficiency and automate key business processes. The platform is particularly user-friendly, offering advanced reporting capabilities and powerful logic functions that enable automated solutions for standardized workflows. Discover the transformative potential of Lumiform to optimize your frontline workflows. Learn more about the product

Related categories

  • Risk and compliance
  • Aviation
  • Compliance audit
  • Data protection

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