CSP ITAR Compliance Checklist Template | Free Download

CSP ITAR compliance checklist

About the CSP ITAR compliance checklist

Ensuring ITAR compliance for cloud service providers can be complex, especially when handling sensitive data. The CSP ITAR compliance checklist offers a simple way to track adherence to regulations, ensuring all necessary steps are taken to maintain security.

This checklist will guide you through reviewing, documenting, and managing security measures specific to cloud environments. It helps safeguard digital infrastructure and ensure ITAR compliance is met in every aspect.

Strengthen data security with a compliance checklist

Cloud service providers (CSP) handling ITAR-regulated data must ensure that sensitive digital content is secure and compliant with US government regulations. ITAR, or International Traffic in Arms Regulations, govern the export of defense-related materials and data, and CSPs play a crucial role in maintaining this security.

The CSP ITAR compliance checklist is designed to make compliance processes efficient and straightforward. This template guides you through key areas like data security policies, trusted source verification, and ITAR regulatory adherence. By organizing tasks into clear sections, you can easily track and manage security practices, ensuring that no critical step is missed.

How to use the CSP ITAR compliance checklist

The CSP ITAE compliance checklist guides your team through critical steps. Here’s how you can effectively implement it:

Set up the template: Start by customizing the checklist in Lumiform’s app to match your organization’s needs. You can edit sections for specific CSP practices and ITAR-related requirements so they reflect the unique scope of your operations.
Assign roles: You can then delegate tasks across your team. For example, IT staff can be assigned to review CSP directives while compliance officers focus on ITAR sections. This guarantees accountability and full coverage.
Daily usage by the team: Once assigned, team members can use the template to conduct regular audits. Whether they are frontline staff or compliance leads, the checklist ensures every action is documented and compliant with CSP and ITAR regulations.
Track compliance: Monitor the progress of each compliance audit and pay attention to the overall data. The template allows you to track what’s been done, identify gaps, and address any CSP or ITAR-related violations promptly.
Update and review regularly: CSP policies and ITAR regulations may change, so keep the checklist updated. Regularly reviewing and adjusting the template ensures your compliance strategy remains effective as new security risks and regulations emerge.

Download Lumiform’s CSP ITAR compliance checklist today

Streamline your compliance process and keep your operations running smoothly by using Lumiform’s customizable CSP ITAR compliance checklist. It helps you stay on top of regulatory requirements while improving team efficiency. Download it today to enhance your workflows and reduce the complexity of managing both CSP and ITAR regulations.

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Preview of the template

Page 1

General Information

Cloud Service Provider Name

Point of Contact Name

Point of Contact Title

Point of Contact Email

Point of Contact Phone Number

Regulatory Compliance

Does the cloud service provider have an ITAR compliance program?

Has the cloud service provider registered with the Directorate of Defense Trade Controls (DDTC)?

Does the cloud service provider have a current ITAR registration certificate?

Does the cloud service provider have a technology control plan in place?

Does the cloud service provider have a designated export compliance officer?

Data Protection

Does the cloud service provider have a data classification policy?

Does the cloud service provider encrypt data at rest and in transit?

Does the cloud service provider have secure remote access controls in place?

Does the cloud service provider have a data backup and recovery plan?

Access Controls

Does the cloud service provider have role-based access controls?

Does the cloud service provider have multi-factor authentication for administrative access?

Does the cloud service provider monitor and log all access to ITAR-controlled data?

Does the cloud service provider have a process to revoke access for terminated employees?

Physical Security

Does the cloud service provider have physical access controls in place?

Does the cloud service provider have video surveillance and/or security guards?

Does the cloud service provider have secure disposal and destruction processes for ITAR-controlled data?

Training and Awareness

Does the cloud service provider provide ITAR compliance training for employees?

Does the cloud service provider have a process to verify employees' understanding of ITAR requirements?

Frequently asked questions

What is an ITAR-controlled facility?

An ITAR-controlled facility is any location where defense-related articles, data, or services covered by the International Traffic in Arms Regulations are manufactured, stored, or handled. These facilities must meet strict security requirements to prevent unauthorized access and safeguard sensitive materials. Access is often limited to U.S. persons or those with special government authorization.

What are some common mistakes with ITAR compliance?

One common mistake cloud service providers (CSPs) make is overlooking proper encryption and access controls, leaving sensitive data exposed. Additionally, failing to regularly update security protocols or review compliance with evolving ITAR requirements can lead to serious vulnerabilities and potential compliance gaps. Regular audits and updates are crucial for maintaining secure, compliant operations.

How often should a CSP policy be reviewed and updated for ITAR compliance?

CSP policies should be reviewed at least quarterly or whenever significant changes occur within your system, such as adding new third-party services. Regular reviews ensure that new security risks are addressed promptly and that the CSP remains aligned with evolving ITAR requirements. Frequent updates also help catch any misconfigurations before they become a compliance issue.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.