Proactively ensure that a self-revision guarantees pharmacy compliance and drug safety.
This template makes it easier for pharmacists to meet the demands of an internal audit.Download template
Improve the daily business of your pharmacy with this template.Download template
Use this checklist to carry out extensive self-checks and ensure compliance.Download template
A checklist for pharmacy audits is a tool used by pharmacists to carry out regular internal audits. Pharmacies are obliged to meet certain standards in all their services in order to ensure the protection of customers. The use of checklists for pharmacy audits helps pharmacists to check quality requirements and to optimise them where necessary. Regular inspections prevent costly cost refunds, save thousands of man-hours and contribute to compliance with health and safety standards. In addition, they help to be more relaxed about an external pharmacy audit by the pharmacist or public pharmacist.
It is not necessary for pharmacy managers to carry out the self-inspection with checklist personally. Suitable employees from the specific area, for example pharmaceutical-commercial assistants (PKA) for merchandise management and pharmaceutical-technical assistants (PTA) for testing and manufacturing, can also be assigned. On the basis of the prepared reports on the actual state, the deficiencies found are then assessed depending on their impact on the quality of the service and necessary corrective measures are initiated.
However, the pharmacy manager together with his staff should define priorities before the pharmacy auditing and prepare a respective checklist to be worked through during the self-inspection. In the beginning, the pharmacy audits should be carried out at shorter intervals, which can be extended later. In critical areas that have shown defects, a self-inspection should be carried out more frequently in the pharmacy until these have been completely eliminated.
The internal audit checklist for pharmacy should cover the following 5 aspects and be able to answer the resulting questions:
External auditors investigate exactly which problems need to be resolved, especially with regard to pricing , regulations and the licensing and certification status of employees. Therefore, any checklist for the audit in the pharmacy should answer the questions listed. Any defects that occur should be corrected immediately by pharmacy management and staff.
A sensibly structured checklist for a pharmacy audit is the best prerequisite for external audits by public pharmacists and the pharmacy council. These are also carried out if there is no clear trigger. The auditors are obliged to carry out an inspection on a regular basis and report on it. Below are 7 tips for effective preparation and prevention of an external pharmacy audit by means of a self-inspection of the pharmacy:
Unannounced external audits by insurance companies and authorities can easily be prevented if new technology is used for the pharmacy's own audit. Lumiform is a powerful inspection app that helps pharmacies identify defects and improve processes before the auditors arrive. This helps avoid costly chargebacks and criminal investigations. By using the app for self-pharmacy auditing, staff are empowered to: